Management Assistant

Key responsibilities Management support

• Provide day-to-day administrative and organisational support to the CEO and Sales Director.
• Manage agendas, appointments, travel arrangements and meeting logistics.
• Prepare meetings, presentations, reports and internal documents.
• Take meeting notes, follow up on decisions and monitor agreed actions and deadlines.
• Help management prioritise and maintain structure across ongoing activities and projects.
• Handle confidential and sensitive information with discretion.

• Take responsibility for the professional and efficient day-to-day management of the Eindhoven office.
• Welcome visitors, customers, candidates and business partners.
• Manage incoming calls, correspondence, mail and deliveries.
• Coordinate office supplies, facilities, access badges, meeting rooms and relationships with external suppliers.
• Organise internal meetings, customer visits, training sessions and team events.
• Identify practical office needs and resolve issues proactively.
• Contribute to a welcoming, well‑organised and professional working environment.

• Facilitate clear and timely communication between the Benelux organisation and the European headquarters.
• Support coordination with colleagues in Frankfurt and, where relevant, with headquarters in China.
• Help bridge differences in language, working methods and business culture.
• Ensure that requests, decisions and actions are properly documented and followed up.

• Several years of relevant experience as a management assistant, executive assistant, office manager or in a comparable coordinating role.
• A mature, dependable and service-oriented professional who takes ownership.
• Exceptionally structured, accurate and well organised.
• Able to manage multiple priorities and follow tasks through to completion.
• Proactive and solution-oriented, with the confidence to anticipate needs and raise issues in time.
• Strong interpersonal and communication skills.
• Comfortable working independently in a dynamic, fast-growing and international environment.
• Diplomatic and culturally sensitive, while also being clear and assertive when follow-up is required.
• High level of integrity and discretion.
• Strong command of Microsoft Office and comfortable working with digital collaboration and administrative tools.
• Affinity with finance and HR administration is an important advantage.
• Excellent written and spoken English, German and Mandarin Chinese
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• A broad and trusted role at the heart of a fast-growing international organisation.
• Close cooperation with local senior management and the European headquarters.
• A varied position combining management support, office coordination, finance and HR administration.
• The opportunity to help shape structures and working processes as the Benelux organisation continues to grow.
• An international working environment in the innovative ecosystem of the High Tech Campus Eindhoven.
• Competitive employment conditions aligned with the candidate’s experience and responsibilities.