Contract Management Specialist AVEVA trabajo Madrid,Andalucia oferta de empleo Leyes/Legales España.,Iax GmbH

About the job

AVEVA is creating software trusted by over 90% of leading industrial companies.

Job Title:
Contract Management Specialist

Location:
Cambridge or Madrid, hybrid

Role:
Full time

Job Summary

The Contract Specialists is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the Contract Management team and will be based in Kuala Lumpur, supporting various parts of the EMEA region as may be assigned from time to time. working in EMEA time zone.

Please note that while this position reports into the Legal Department, this is not a lawyer/attorney/counsel position.

Responsibilities

Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.

Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.

Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.

Handle queries from internal teams and external stakeholders, providing timely responses.

Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.

Facilitate the signature of contracts by all parties.

Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.

Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.

Support with various administrative tasks as may be assigned.

Skills & Qualifications

Bachelor ‘s degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor’s degree.

Strong organizational, prioritization and time management skills

Energetic, proactive, attention to detail and a strong team player

Excellent communication skills with a professional and client-focused approach

Excellent command of spoken and written English

Experience with Microsoft office (Word, Excel, Outlook etc).

Willingness and ability to support EMEA time zones, including adjusted working hours when required.

Beneficial

Skills & Qualifications

Proficiency in other languages are desirable

Familiarity with IT tools such as Salesforce, Sharepoint, Acrobat and Docusign CLM.

Legal background will be a plus (no degree in Law is required)

UK Benefits include:

Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (plus bank holidays), pension, life cover, private medical insurance, parental leave, education assistance program.

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary…