Office based Executive Assistant to Chairman

Puesto: Office based Executive Assistant to the Chairman
Executive Assistant to the Chairman - EA

Location:

Gibraltar

Full-time office based role

Start Date:

Immediate

About the company
Based in Gibraltar, Fairhomes is an established international business group with interests spanning real estate development and a diverse range of other ventures. Led by an entrepreneurial Chairman, the group combines commercial ambition with a practical approach to bringing new ideas to life.

Supporting the Chairman means working across varied businesses, projects and personal commitments. No two days are the same. This role will suit someone who enjoys variety, adapts quickly and brings structure and organisation to a busy entrepreneurial environment.

The opportunity
We are seeking a highly capable, organised and down-to-earth Executive Assistant -  EA -  to support the Chairman across a varied range of business and personal matters.

You will need to understand business priorities, work accurately with figures, prepare clear information and see tasks through to completion. Just as important is your approach: practical, considerate and willing to help, whether you are coordinating a business project or sorting out an everyday arrangement.

Working closely with the Chairman, colleagues and external advisers, you will keep information and actions organised, ask questions when something is unclear and use sound judgement about what needs attention.

The role also includes personal, travel and property administration, requiring the same ownership, accuracy and discretion. Occasional support outside normal working hours, including late evenings and weekends, may be required. Discretion and confidentiality are paramount, and the successful candidate must exercise absolute integrity when handling sensitive business, financial, personal and family matters.

Fluency in both Spanish and English, spoken and written, is essential, alongside strong Excel skills, numeracy and excellent IT capability.

Key responsibilities

Business support and project coordination

Prepare concise briefings, research and summaries to help the Chairman assess opportunities, issues and priorities.

Analyse and summarise financial and operational information in Excel, identifying discrepancies, trends and questions requiring attention.

Attend meetings as required, capture decisions and coordinate follow-up actions with senior colleagues and external advisers.

Track progress across business projects and commitments, highlighting delays, dependencies and matters requiring a decision.

Review incoming information and correspondence, bringing clarity to complex matters and ensuring the Chairman is well prepared.

Diary and communication

Manage the Chairman's business and personal diary, coordinating meetings, appointments, calls, social engagements and events.

Handle changing priorities and last-minute requests, ensuring arrangements remain coordinated and all relevant details are available.

Manage correspondence, prepare briefings and meeting materials, and maintain reminders and follow-up actions.

Liaise professionally with colleagues, business contacts, advisers and service providers on the Chairman's behalf.

Communicate confidently in English and Spanish, including translating correspondence and documents when required.

Travel and events

Organise business, personal and family travel, including flights, accommodation, transfers, cars and drivers.

Research and compare options, balancing convenience, cost and individual preferences.

Prepare detailed itineraries and coordinate conference registrations, event attendance and restaurant reservations.

Maintain accurate travel-day records and supporting information for tax and residency purposes, providing summaries to professional advisers as required.

Personal and family support

Coordinate personal and family administration, recurring commitments and important dates.

Research and arrange gifts, purchases, deliveries and other personal requests.

Handle private and family matters sensitively and with complete discretion.

Property and household coordination

Coordinate bookings and day-to-day arrangements for company apartments, ensuring they are maintained and prepared for visiting colleagues and guests.

Arrange cleaning, repairs, supplies, keys and access, following up on issues until resolved.

Support the administration of private properties in the UK and overseas, liaising with property managers, contractors and suppliers.

Financial and general administration

Coordinate authorised payments, invoices and recurring financial…