Documentation Manager; m​/f​/d) Munich, Bavaria, Germany

Agile Robots SE is a high-tech startup based in Munich. Our mission is to bridge the gap between AI and robotics by developing robotic systems that offer state-of-the-art full-body force sensitivity and world-leading vision intelligence. This unique combination of technologies enables us to provide intelligent, easy-to-use and affordable robotic solutions with safe human-robot interaction.

We are a dynamic and innovative software development company dedicated to pushing the boundaries of technology. We specialize in creating cutting-edge solutions that transform industries and redefine user experiences.

• Configure, administer, and continuously optimize JIRA and Confluence to ensure structured workflows, clear ownership, and transparent cross-functional communication
• Define, implement, and enforce documentation governance processes to ensure correctness, completeness, and traceability
• Own and manage all product documentation, including:
  • Hardware manuals
  • Operating manuals
  • Installation & quick-start guides
  • Datasheets, specifications, and technical reports
  • Prototype and product lifecycle documentation
• Define and implement documentation strategy, standards, and best practices across products for scalable and structured documentation
• Ensure all documentation complies with applicable DIN, ISO, and international standards
• Apply principles of IEC/IEEE 82079-1 for the preparation of instructions for use
• Develop and review safety-related content, including:
  • Safety instructions and hazard warnings
  • Risk communication and mitigation measures
  • Proper structuring and categorization of safety notes (e.g., danger, warning, caution)
• Support product certification processes by ensuring documentation meets regulatory and legal requirements
• Collaborate with relevant stakeholders to align documentation with CE marking and safety compliance standards
• Act as the central interface between engineering, product management, and end users
• Establish validation and review processes with subject matter experts
• Ensure documentation supports excellent customer and developer experience
• Structure content to serve different audiences:
  • End users (operators, technicians)
  • Developers (APIs, SDKs, integrations)
  • Deliver documentation that enables users to fully utilize product capabilities
• Manage the full documentation lifecycle:
  • Information gathering
  • Planning and structuring
  • Content creation
  • Review and validation
  • Publication and maintenance
• Maintain versioning aligned with product releases (hardware & software)
• Ensure continuous updates across product lifecycle stages
• Define and manage documentation tooling and platforms (e.g., docs portals, APIs, CMS, static site generators)
• Manuals, portals, developer docs, documentation websites
• Manage documentation translation and localization processes
• Bachelor's degree in Engineering, Industrial Engineering, Technical Documentation, Quality Management, or related field
• Minimum 5 years of experience in document management and/or process management within a production environment for mechatronic systems
• Proven experience configuring and administering JIRA and Confluence (workflows, templates, permissions, dashboards, automation rules)
• Proven experience in technical documentation or technical communication, ideally in robotics, hardware-software systems, or industrial products
• Strong understanding of:
  • Product documentation types across the lifecycle
  • Information architecture and structured content
  • Documentation workflows and processes
• Experience working in cross-functional engineering environments
• Ability to understand complex technical systems and translate them into clear documentation
• Knowledge of documentation tools (any modern stack is acceptable)
• Strong experience defining and enforcing structured documentation…