Workplace Manager

Job Summary

The Workplace Manager role in Munich, Germany, involves managing daily and strategic facilities operations to ensure a safe and efficient workplace. This position requires onsite presence and reports to the Regional Workplace Senior Manager.

The Workplace Manager is responsible for overseeing all daily and strategic facilities operations to ensure a safe, efficient, and high‑performing workplace environment. This role leads site operations, manages vendor and contractor performance, drives workplace programs, and ensures compliance with Autodesk standards and local regulations. The Workplace Manager also plays a key strategic role by partnering with regional leadership, leading workplace initiatives, managing budgets, and influencing the continuous improvement of workplace services across the region.

• Workplace Operations & Site Management
  • Oversee all day‑to‑day facilities and workplace operations, ensuring excellent standards in safety, cleanliness, organization, and functionality.
  • Conduct regular site inspections, preventive maintenance reviews, and risk assessments, escalating issues to regional leadership as needed.
  • Ensure compliance with Autodesk workplace policies, local H&S regulations, fire safety, and environmental requirements.
  • Serve as the primary point of contact for building management and escalations.
  • Manage day‑to‑day operations by performing proactive walk‑throughs, preventive maintenance, safety inspections, and repairs.
  • Track budgets and ensure payments are made on time and efficiently.
  • Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
  • Assist or lead new employee onboarding and offboarding as needed.
  • Monitor parking facilities and issue permits where necessary.
  • Use Autodesk tools to trace repairs & schedule maintenance of company assets.
  • Use mobile app for managing site tickets, completing requests or recommending appropriate solutions to customers in a timely manner.
  • Maintain documentation such as power and HVAC diagrams, space usage, guides, etc.
  • Assist in hosting visitors and arranging seminars and layout of rooms with audio‑visual support.
  • Perform other activities such as mail deliveries, shipping & receiving, inter‑office transportation of equipment and, in some locations, serve as back‑up Receptionist.
• Vendor Management & Contract Governance
  • Lead vendor performance management for cleaning, security, maintenance, waste, catering, and specialist service providers.
  • Negotiate contracts and service agreements in partnership with Procurement.
  • Ensure SLA/OLA performance, orchestrate quarterly business reviews, and drive continuous improvement with all suppliers.
• Leadership & Team Management
  • Supervise and develop onsite workplace coordinators, reception staff, and janitorial or contractor teams.
  • Coach and mentor direct reports, set objectives, conduct performance evaluations, and support career development.
  • Foster a culture of hospitality, service excellence, and operational accountability.
• Financial Management
  • Manage and forecast the annual workplace operating budget for the Munich site(s), in partnership with Finance and other offices in Germany.
  • Approve PO requests, monitor expenditures, and ensure timely invoice processing.
  • Identify cost‑saving opportunities without compromising service quality.
• Workplace Experience & Employee Support
  • Champion a welcoming, inclusive, and productive workplace atmosphere.
  • Lead or support onboarding for new employees, ensuring an outstanding first‑day experience.
  • Oversee meeting room management, AV functionality, and general employee support services.
• Health, Safety & Emergency Preparedness
  • Serve as the site safety lead and member of the Emergency Response Team.
  • Coordinate fire drills, first‑aider and warden training, and maintain emergency equipment and supplies.
  • Work with external consultants to maintain up‑to‑date risk assessments and compliance documentation.
• Projects, Space Planning & Moves
  • Lead space planning initiatives in coordination with global Workplace Strategy & Design.
  • Execute office moves, workplace expansions, reconfigurations, and…