Workplace Supervisor

Job Requisition  # 26WD95319

The Workplace Manager role in Munich, Germany, involves managing daily and strategic facilities operations to ensure a safe and efficient workplace. This position requires onsite presence and reports to the Regional Workplace Senior Manager.

• Workplace operations management
  : overseeing site safety, cleanliness, maintenance, compliance with policies and regulations, managing supplies, onboarding support, and handling workplace requests using Autodesk tools.
• Vendor and contract governance
  : leads vendor performance for services such as cleaning and security, negotiates contracts, ensures service level agreements, and drives supplier improvements.
• Leadership and financial oversight
  : supervises onsite teams, coaches staff, fosters a service culture, manages the annual workplace budget, approves purchase orders, and identifies cost‑saving opportunities.
• Health, safety, and workplace experience
  : leads emergency preparedness, coordinates safety training and drills, supports employee onboarding, manages meeting rooms and AV, and collaborates across departments.

• Oversee all day‑to‑day facilities and workplace operations, ensuring excellent standards in safety, cleanliness, organization, and functionality.
• Conduct regular site inspections, preventive maintenance reviews, and risk assessments, escalating issues to regional leadership as needed.
• Ensure compliance with Autodesk workplace policies, local H&S regulations, fire safety, and environmental requirements.
• Serve as the primary point of contact for building management and escalations.
• Manage day‑to‑day operations with proactive “walk‑throughs” for maintenance, safety inspections, and repairs.
• Track budgets and ensure payment is made on time and efficiently.
• Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
• Assist or lead new employee onboarding and offboarding as needed.
• Monitor the parking facilities and issue permits where necessary.
• Use the Autodesk tools to trace repairs & schedule maintenance of company assets.
• Use mobile app for managing site tickets, completing requests or recommending appropriate solutions to customers in a timely manner.
• May maintain documentation such as power and HVAC diagrams, space usage, guides, etc.
• May assist in hosting visitors and arranging seminars and layout of rooms with audio‑visual support.
• May perform other activities such as mail deliveries, shipping & receiving, inter‑office transportation of equipment and in some locations may serve as back‑up Receptionist.

• Lead vendor performance management for cleaning, security, maintenance, waste, catering, and specialist service providers.
• Negotiate contracts and service agreements in partnership with Procurement.
• Ensure SLA/OLA performance, orchestrate quarterly business reviews, and drive continuous improvement with all suppliers.

• Supervise and develop onsite workplace coordinators, reception staff, and janitorial or contractor teams.
• Coach and mentor direct reports, set objectives, conduct performance evaluations, and support career development.
• Foster a culture of hospitality, service excellence, and operational accountability.

• Manage and forecast the annual workplace operating budget for the Munich site(s), in partnership with Finance and other offices in Germany; may also assist other offices as needed.
• Approve PO requests, monitor expenditures, and ensure timely invoice processing.
• Identify cost‑saving opportunities without compromising service quality.

• Champion a welcoming, inclusive, and productive workplace atmosphere.
• Lead or support onboarding for new employees, ensuring an outstanding first‑day experience.
• Oversee meeting room management, AV functionality, and general employee support services.

• Serve as the site safety lead and member of the Emergency Response Team.
• Coordinate fire…