HR Admin Specialist – Payroll

Responsibilities

• Independently handle administrative HR tasks (e.g., contract preparation, drafting references and various certificates, etc.)
• Process payroll-related documents to prepare for external payroll processing
• Serve as the first point of contact for Store Management on administrative questions and operational implementation
• Ensure accurate payroll processing in coordination with the external payroll service provider
• Maintain personnel files and the time-tracking system
• Take responsibility for and participate in HR projects
• Prepare and deliver workshops for Store Management on administrative and legal topics
• Cooperate with other departments such as Legal and Controlling
• Provide reports and personnel data
• Continuously and jointly optimize all administrative HR processes
• Adapt to and implement new legal and organizational policies

• Completed commercial vocational training or a university degree
• Initial experience in Human Resources is an advantage
• Good knowledge of social security and payroll tax regulations
• Strong communication skills with internal and external departments
• Pronounced team orientation and service mindset
• Experience working cross-functionally within a matrix organization across departments
• Ability to work effectively in a fast-paced environment
• Confident use of common software (MS Office, especially Excel) as well as online applications
• Very good German and English skills, both written and spoken