Executive Assistant Executive Administration Munich

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

As Executive Assistant, you'll be the backbone of support for Helsing's leadership team, especially in government and industry engagements. Your expertise in organising high-stakes meetings and handling correspondence will enhance collaboration with senior external officials. You’ll ensure seamless operations with precise travel arrangements and efficient administrative systems, enabling swift responses to internal and external needs.

• Acting as the point of contact between our Executives and external partners/clients.
• Organising meetings and communications between the Management Team and senior external officials (in business and government).
• Handling correspondence to the Management Team and assuming responsibility for filtering this.
• Making travel arrangements and detailed travel itineraries
• Handle the Management Team agenda and meetings with Helsing internal teams, help prioritise and resolve conflicts

• Have prior experience working as an assistant for C-level / senior executives
• Have a strong inclination for multitasking and task prioritisation
• Demonstrate excellence in written and verbal communication in German and English, with a proven track record of engaging effectively with senior officials across both the private and public sectors
• Have the ability to exercise professional judgement/discretion

Note:

We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

• Experience providing executive assistance to technical C-level executives
• Experience working in fast-paced, high-dynamic organisations

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental:
  Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We…