Front Desk & Office Coordinator

Employment Type: Full-time, permanent

Contract: Local German entity (unlimited contract)

We are looking for a polished and professional Front Desk & Office Coordinator to join our Munich office. This is a highly visible role – you will be the first point of contact for visitors, clients, and colleagues, representing our company with warmth, professionalism, and efficiency.

• Welcome and greet visitors, clients, and business partners in a professional and friendly manner
• Manage incoming calls, emails, and correspondence, directing inquiries appropriately
• Coordinate meeting room bookings, catering, and visitor access
• Support day-to-day office operations, including mail handling, supplies management, and vendor coordination
• Assist with internal event planning and meeting logistics
• Ensure the front desk and reception area are always well-presented

• Experience in a reception, front desk, office coordination, role
• Professional and polished presentation with excellent interpersonal skills
• Strong organizational skills and attention to detail
• Customer-service mindset with the ability to remain calm under pressure
• Fluent English (written and spoken) – additional languages are a plus
• Valid work authorization for Germany (EU/EEA passport or valid work permit)
• No specific educational background required – relevant experience is key

• Competitive salary and benefits package
• Permanent contract under German employment law
• Modern office environment in Munich
• Opportunity to be part of a growing international team