Executive Assistant & Project Coordinator, Office CFO

About Atari

Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such as Asteroids®, Centipede®, Missile Command®, Pong®, and Roller Coaster Tycoon®.

The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, Atari Age, Moby Games, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Games-spanning game development, publishing, and community experiences worldwide.

Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India.

Münster, Germany
• Part-time

The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion.

This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group.

You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete.

• Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US.
• Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or finance documentation.
• Manage signature workflows, monitor outstanding actions and ensure documents are signed, returned and stored on time.
• Coordinate banking administration, including account openings and closures, bank mandates, signatory updates and KYC/AML requests.
• Maintain accurate corporate records and legal entity documentation, ensuring information is complete, current and easy to retrieve.
• Support legal entity shutdowns, entity administration and related projects by coordinating actions across Finance, Legal, tax advisers, banks and external service providers.
• Liaise with banks, external legal counsel, tax lawyers, corporate service providers, notaries and local finance teams on administrative and corporate matters.
• Coordinate board minutes, governance records, approvals, formalities and other recurring corporate requirements.
• Support finance-related administrative work, including gathering information, tracking deadlines, maintaining records and coordinating deliverables.
• Act as a project coordinator for cross-functional finance and governance work streams, keeping owners aligned and following through on open items.
• Provide administrative support for certain Luxembourg-related matters and coordinate with the relevant internal and external contacts.
• Escalate delays, missing information, unclear ownership or material issues to the CFO or relevant functional lead.

• Professional fluency in English, with the ability to communicate clearly in writing and verbally with internal and external stakeholders.
• Experience in an administrative, executive support, banking, legal operations, paralegal, corporate services or similar coordination role.
• Strong organisation and follow-through, with the confidence to chase people, manage deadlines and keep multiple…