Senior Executive Assistant

About Center for Humane Technology (CHT)

CHT's mission is to realign technology with humanity's best interests. We are dedicated to leading a comprehensive shift toward technology that strengthens well-being, society and democracies, and a shared information environment. Our primary focus is on AI product development and deployment, and driving a more humane future with AI. Through our work, we build shared understanding, drive coordinated solutions, and empower leaders to act.

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We are seeking a Senior Executive Assistant to directly support Tristan Harris, Co-Founder of CHT, and public intellectual. Tristan’s work spans research, writing, public speaking, managing high-value relationships, special projects, and fundraising. The Senior Executive Assistant will be a high-performing operator working in partnership with Tristan and his Principal Liaison to manage his multiple initiatives, competing priorities, and limited time to maximize his impact.

You’re an experienced senior professional who has served as a Senior Executive Assistant to a high-profile leader, a personal Chief of Staff, or a Senior Project Manager in mission-driven work, with a strong track record of providing strategic support to a principal. You’re a strong operational leader who is practical, organized, and thoughtful, and can help turn vision into reality and chaos into order.

The ideal candidate will also have experience managing relationships with C-suite executives and prominent institutional leaders, and is at home in a dynamic, fast-changing environment.

This role has a strong preference for candidates who are able to work in-person several days a month in the Bay Area with flexible remote work, however that is not a requirement.

• Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings
• Manage intricate scheduling and logistics in collaboration with internal team and external contacts, including meetings, agendas, and briefing materials
• Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate
• Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
• Acts as primary gatekeeper for inbound scheduling requests, then route to Tristan’s Principal Liaison for strategic review as necessary
• Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner
• Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice
• Provide coverage for CHT Executive Office team members when they are OOO

• Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics
• Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities
• Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities
• Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information

• In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability
• Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution
• Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward
• Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads
• Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and green lighting documents through discovery, analysis, and distillation of multifaceted information

• Communicate with external partners on…