Office Manager & People Operations

Benefits: Flexible working hours
· Home-office option
· 30 days holiday
· Wellpass subsidy
· modern hardware of your choice

Agvolution is growing – and with us grows the need for someone who holds everything together behind the scenes. Over the coming months we are expanding our team significantly. That is exactly where you come in: you are the commercial and organisational backbone of our company – from HR and recruiting through preparatory accounting to processes that still hold when we are twice our size.

This is not a pure administrative role. You shape things instead of merely managing them – with a direct line to the management team and plenty of freedom to build your own topics.

• You are the first point of contact for our team in all personnel matters
• You are responsible for personnel files, contracts, certificates as well as holiday and absence management
• You handle preparatory payroll accounting in close coordination with our tax office
• You create and publish our job postings and support the outreach to suitable candidates
• You manage applicant tracking and coordinate interviews between candidates, the team and management
• You accompany new colleagues from signing the contract to their first week at work – and make sure they feel welcome from day one

• You support us with preparatory accounting and prepare the handover to our tax office
• You are responsible for incoming invoices and document management: capturing, digitising, filing in a structured way and cleanly transferring into the accounts
• You keep an eye on open items, deadlines and records

• You introduce an HR tool (e.g. Personio) and run it on your own responsibility
• You further develop our office workflows and document structures and create repeatable processes instead of one-off solutions
• You support shareholder matters (e.g. shareholder resolutions, notary appointments) and the associated documentation

• You are our central point of contact to the outside world: you look after the phone and e-mail hub, take enquiries and forward them internally – recurring enquiries you answer yourself over time
• You organise our team weeklies (hybrid) and on-site team events
• You support, when needed, the preparation of trade fairs, roadshows and customer events (travel planning, logistics, materials)
• You welcome guests and are the good spirit of the office

• A completed commercial apprenticeship (e.g. office management clerk, industrial clerk) or a degree in business administration, HR management or a comparable field
• 2–5 years of experience in office management, commercial back office or HR – ideally in a start-up or SME where you built up or helped shape processes yourself
• Familiarity with commercial workflows: document handling, preparatory accounting and cooperation with a tax office are nothing new to you
• You are eager and motivated to build things from scratch rather than administer existing structures
• A structured, careful and self-reliant way of working – dependable and with an eye for detail
• Strong communication, assertiveness and a professional yet warm demeanour
• Experience with HR software (e.g. Personio) as well as HR further training (e.g. certified HR specialist) are a plus
• Fluent German and English, spoken and written (part of our team works in English)
• Confident use of MS Office and digital tools plus a feel for modern office organisation with which you inspire the team to adopt new processes

• An annual salary between €44,000 and €48,000, depending on your experience and qualifications
• The chance to build the commercial and organisational foundation…