Staff Assistant; Pass and Permit; m​/w​/d

Stellenbezeichnung: Staff Assistant (Pass and Permit) (m/w/d)
Location: Baden-Württemberg

NATO Headquarters Allied Joint Support and Enabling Command (JSEC), Ulm Final date to receive applications: 27.03.2026 Classification: TV NATO in conjunction with TV AL II, C 5a Monthly base salary (before tax): 3.290,76 € (as of February 2026)

Working hours:

38.5 hours per week The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world’s most important security alliances. In a highly international environment, employees contribute to collective security, stability and cooperation among alliance partners. To strengthen the team, JSEC is looking for a Staff Assistant (Pass and Permit) (m/w/d). Your tasks Support and close cooperation with HQ Security Section Staff Assistants regarding In & Out Processing, coordination and control of internal staff Assistance in the production and provision of security passes requested by the HQ Security Section Management of access cards defined and ordered by HQ Security Section Assistance with maintenance of the access control database Close coordination and cooperation with HQ Security Section and JSEC guards Assistance with recording and maintenance of internal staff data Execution of Security Plans, Guidelines and Directives as tasked by the HQ Security Section Support of JSEC HQ events in line with the visitor process Assistance with operational readiness (material, IT) during peacetime, exercises and operations Monitoring and management of HQ Security Mail Inbox Support of HQ Security training and exercises Participation in security-related training to maintain proficiency

Your profile Secondary or equivalent education and completed vocational training in a security field At least two years of recent job-related experience in security tasks; military experience preferred MS Office skills Knowledge of secretarial and administrative support Excellent written and oral communication skills in English and German Proof of a current SÜ2 security clearance or willingness to participate in an extended security clearance process in accordance with the Security Clearance Act (successful completion mandatory) Citizenship of one of the 32 NATO member countries We offer Employment in an international and dynamic environment Collaboration with experts from numerous countries Remuneration in accordance with TV NATO and TV AL II C 5a Christmas and vacation bonuses 38.5-hour working week Employee canteen on site Company pension scheme Employee events