Administrative Assistant

Position: Administrative Assistant- F/T  1959
Administration Full Time Administration Abbotsford, Abbotsford, BC, CA 1 Attachments

2 days ago

Requisition

“What we do together…our H.E.A.R.T is our difference.”

Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?

If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.

Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

W   e  strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.

O   ur  service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.

W   e  work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Administrative Assistant- 1959

Full-Time Position-Chilliwack and Abbotsford

Administration Team

Base Office:
Abbotsford

Salary- $50,186.72 to $56,547.73 per annum (35 hrs per week)

EDO Available:
Wednesday Week 1 or 2

POSITION SUMMARY:

The Administrative Assistant will provide support to professional staff in the assigned team serving children and families. Key responsibilities include assisting professional staff, maintaining reports, records, documentation needs for cases, financial records, and files. The Administrative Assistant is required to have a good understanding of the professional staff’s requirements, court processes and case management techniques and have a good understanding of programs and community resources.

Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. Lets'emót – to be of one heart and one mind.

EDUCATION, EXPERIENCE & KNOWLEDGE

REQUIRED:

Grade 12 graduation; completion of office administration courses an asset.

Minimum three years progressively responsible administrative and/or clerical experience. Work experience credit may be given for completion of office administration courses.

Proficiency with Word, Excel, and Outlook.

Sound organizational and analytical skills, attention to detail, accuracy, and flexibility.

Ability to work under pressure, communicate effectively orally and in writing, set priorities and manage workload with minimal supervision, develop and maintain effective working relationships with a diverse group of individuals, and maintain strict confidentiality.

Obtaining the appropriate level of First Aid Certification for your base office would be an asset.

Valid BC driver’s license required – no restrictions.

Reliable transportation

Criminal records check required.

KEY

DUTIES AND RESPONSIBILITIES:

Provides financial and administrative support to the professional staff and Team Leader;

Payment Request (PRQ) in ICM for financial support payments when approved

Child in Care (CIC) payment requests, maintaining reports, records, documentation needs for cases, monitoring agreements with financial supports, and financial records

Managing, coding, preparing, arranging logistics and monitoring status of support payments including One-Time Only (OTO) in multiple systems

Prepare all Out of Care (OOC) invoices in a timely manner (done manually)…