Office Administrator

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Custom Millwright Services Ltd.

• Maintain and update the Field Service Management (FSM) system for invoicing and project tracking.
• Prepare and correct invoices for completed and upcoming work.
• Verify time‑sheet with field staff and prepare payroll documentation.
• Update the company budget and generate financial reports for management.
• Coordinate with suppliers and maintain accurate project cost records.
• Prepare and submit monthly and quarterly reports.
• Issue Purchase Orders (POs) to subcontractors and follow up on invoices.
• Source and book rental equipment for field operations.
• Arrange accommodation for field staff during deployments.
• Collaborate with recruitment agencies and job boards to source new talent.
• Coordinate recruitment documentation and onboarding packages.
• Manage employee records, clearance forms, and return of company property.
• Set up company email accounts for new hires.
• Respond to general inquiries via phone and email with professionalism.
• Support management with additional administrative tasks as needed.

• Proven experience in administrative coordination, project support, or operations.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Strong communication skills and ability to work collaboratively with field and office teams.