Document Control Supervisor - Construction Projects

Document Control Supervisor
- Construction Projects Job Snapshot
- Role:
Document Control Supervisor

- Location:

Abu Dhabi, United Arab Emirates
- Industry: Construction
- Function:
Filing-Records Management

- Experience:

Minimum 10 years of document control experience in the construction industry
- Job Type: Full Time
- Work Arrangement:
On-site

Position Overview

AECOM is seeking an experienced Document Control Supervisor to oversee document management activities for construction projects in Abu Dhabi, United Arab Emirates.

Job Details

• Country:
  United Arab Emirates
• City:
  Abu Dhabi
• Industry: Construction
• Function:
  Filing-Records Management
• Salary:
  Not disclosed
• Gender: No Preference
• Candidate Nationality:
  Not specified
• Job Type: Full Time
• Work Arrangement:
  On-site

Key Responsibilities Document Control Systems and Management

• Develop, implement, and maintain document control systems for construction projects.
• Oversee the management of engineering drawings, construction plans, contracts, technical reports, and related project documentation.
• Establish organized procedures for receiving, recording, storing, retrieving, and distributing project documents.
• Ensure project records are maintained accurately and remain accessible to authorized personnel.
• Monitor document control activities to support efficient information management throughout project delivery.
• Maintain consistency in document handling procedures across assigned construction projects.
• Review existing document control practices and identify opportunities for operational improvement.

Document Quality and Compliance

• Ensure project documentation complies with applicable regulatory requirements and company standards.
• Monitor the accuracy, completeness, and quality of documents maintained within the document control system.
• Verify that project records are properly filed and stored according to established procedures.
• Identify documentation errors, inconsistencies, or missing information requiring corrective action.
• Support compliance with project documentation requirements and internal quality procedures.
• Maintain appropriate records to demonstrate adherence to document management standards.
• Coordinate with relevant project personnel to resolve documentation issues.

Document Distribution and Stakeholder Coordination

• Manage the distribution of project documents to internal teams and external stakeholders.
• Coordinate the circulation of engineering drawings, plans, contracts, and reports according to project requirements.
• Ensure relevant personnel receive the documentation needed to perform their assigned responsibilities.
• Support communication between project teams through effective document management practices.
• Monitor document distribution activities to maintain accurate records of information exchange.
• Coordinate with stakeholders to address document access, availability, and distribution requirements.

Document Control Team Supervision

• Supervise and provide guidance to a team of document controllers.
• Coordinate daily document control activities and monitor the completion of assigned tasks.
• Provide direction on document handling procedures, filing requirements, and quality standards.
• Support consistent application of document control systems across the team.
• Assist team members in resolving operational documentation issues.
• Promote effective communication and collaboration within the document control function.
• Monitor team performance and identify areas where additional guidance or training may be beneficial.

Training and Process Development

• Train project team members on established document control procedures and systems.
• Explain document submission, storage, retrieval, and distribution requirements to relevant personnel.
• Provide guidance on the effective use of document management software and construction management applications.
• Support consistent understanding of documentation standards across project teams.
• Identify opportunities to improve document control workflows and information management practices.
• Recommend practical improvements to enhance documentation accuracy and operational efficiency.
• Assist in implementing updated document control procedures when required.

Audit Support and Documentation Review

• Support internal and external audit activities by providing requested project documentation.
• Assist in preparing document control records and reports for compliance reviews.
• Ensure relevant documentation is organized and available for audit purposes.
• Coordinate with project teams to retrieve records and resolve…