Document Controller - Infrastructure and Bridges

Document Controller
- Infrastructure and Bridges Job Snapshot
- Role:
Document Controller

- Location:

Abu Dhabi, United Arab Emirates
- Industry: Civil Engineering
- Function:
Filing-Records Management

- Experience:

Relevant infrastructure, bridge, or construction project experience; minimum years not specified
- Job Type: Full Time
- Work Arrangement:
On-site

Position Overview AECOM is seeking a Document Controller to support its infrastructure and bridge construction project team in Abu Dhabi, United Arab Emirates. The successful candidate will be responsible for managing project documentation, maintaining accurate document registers, controlling revisions, and ensuring the timely distribution of technical information to relevant stakeholders.

The position involves working closely with contractors, clients, engineers, and project teams to manage engineering drawings, specifications, Requests for Information (RFIs), material submittals, inspection records, correspondence, and other construction documentation. The role also includes monitoring document approvals, following up on outstanding submissions, and maintaining complete records for project closeout and handover. Candidates should have relevant document control experience on major infrastructure, bridge, or construction projects, together with practical knowledge of electronic document management systems such as Aconex, SharePoint, or similar platforms.

• Country:
  United Arab Emirates
• City:
  Abu Dhabi
• Industry: Civil Engineering
• Function:
  Filing-Records Management
• Salary:
  Not disclosed
• Gender: No Preference
• Candidate Nationality:
  Not specified
• Job Type: Full Time
• Work Arrangement:
  On-site

• Project Document Management
  - Manage and maintain construction project documentation in accordance with established document control procedures.
• Organize engineering drawings, technical specifications, RFIs, method statements, material submittals, Inspection Requests, and project correspondence.
• Ensure all incoming and outgoing documents are properly registered, recorded, and tracked.
• Maintain accurate document registers and supporting records for project activities.
• Control document revisions and ensure the latest approved versions are available to relevant project personnel.
• Maintain structured filing systems that allow efficient retrieval of project information.
• Support accurate documentation of infrastructure and bridge construction activities.
• Document Distribution and Tracking
  - Manage the circulation and distribution of project documentation to authorized stakeholders.
• Track document submissions, approval status, review comments, and outstanding responses.
• Monitor overdue documents and follow up with the responsible parties.
• Maintain records of document transmittals, technical submissions, approvals, and correspondence.
• Coordinate with contractors, clients, engineers, and project teams regarding document submissions and responses.
• Ensure relevant project personnel have access to current approved documentation.
• Support timely communication and information exchange throughout construction activities.
• Technical Documentation Coordination
  - Maintain records of engineering drawings and technical submissions associated with infrastructure and bridge works.
• Coordinate document control requirements with engineering and construction teams.
• Track Requests for Information, inspection documentation, and material submissions.
• Maintain accurate records of technical comments, approvals, and document revisions.
• Assist project personnel in locating and retrieving relevant construction documentation.
• Monitor documentation requirements to support ongoing project coordination.
• Electronic Document Management
  - Use Aconex, SharePoint, Electronic Document Management Systems (EDMS), or similar platforms to manage project records.
• Register, organize, retrieve, and distribute documentation through the applicable document management system.
• Maintain accurate electronic document registers and filing structures.
• Monitor document revisions and approval status within the system.
• Support consistent application of project document control procedures.
• Ensure electronic records remain organized and accessible to authorized users.
• Project Closeout and Handover
  - Manage document control activities associated with project completion and closeout.
• Organize as-built drawings, operation and maintenance manuals, warranties, and testing records.
• Maintain records of final approvals and other handover documentation.
• Coordinate with…