Document Controller - Engineering Project Administration

Document Controller - Engineering Project Administration

• Role:
  Document Controller
• Location:
  
  Abu Dhabi, United Arab Emirates
• Industry: Civil Engineering
• Function:
  Administrative Support
• Experience:
  
  Previous document control experience with supervisory or coordination responsibilities
• Job Type: Full Time
• Work Arrangement:
  On-site

AECOM is seeking an organised and detail-oriented Document Controller to support engineering project documentation and administrative operations in Abu Dhabi, United Arab Emirates. The position involves maintaining accurate project records, managing engineering documents, coordinating correspondence, preparing document transmittals, and supporting project managers and directors with document control requirements. The successful candidate will also assist with office administration, document archiving, meeting records, and coordination activities for the Environmental department.

The role requires strong organisational abilities, proficiency in electronic document management systems, particularly Aconex, and a sound understanding of documentation procedures within engineering or construction projects. Candidates should have previous document control experience, preferably in a site-based environment, together with the ability to coordinate documentation processes and maintain compliance with established quality standards.

Key Responsibilities Engineering Document Control

• Establish and maintain an organised library of engineering reference documents and project records.
• Maintain accurate document registers, filing systems, and computerised indexes for active engineering documentation.
• Ensure project documents are managed according to established company quality standards and record-keeping procedures.
• Coordinate the receipt, registration, distribution, and filing of engineering documents.
• Prepare document transmittals and requisitions in accordance with project requirements.
• Maintain document distribution schedules based on client, project, and supplier requirements.
• Ensure relevant project documentation is accessible to authorised team members.
• Generate electronic and hardcopy document reports as requested by project managers and directors.
• Support the consistent application of document control procedures throughout project activities.

Project Correspondence and Records Management

• Prepare, type, copy, distribute, and file project correspondence.
• Maintain organised records of project communications and meeting documentation.
• Assist project managers and directors with the preparation of meeting minutes.
• Coordinate information relating to project records and proposals.
• Ensure project correspondence and supporting documents are accurately recorded and maintained.
• Assist with the retrieval and distribution of documentation required for project activities.
• Maintain attention to document accuracy, completeness, and appropriate filing.

Operations Manuals and Project Closeout Documentation

• Assist with the preparation and assembly of operations manuals and project documentation packages.
• Develop document indexes and organise binders, dividers, and supporting materials.
• Coordinate the printing, reproduction, and assembly of required project manuals.
• Support the preparation of job data books, including relevant engineering drawings and documents.
• Prepare cover sheets, indexes, and document sections for project records.
• Ensure documentation packages are assembled within required project deadlines.
• Coordinate document cataloguing, packing, and long-term storage during project closeout.
• Arrange appropriate document archiving or disposal in accordance with established procedures.
• Maintain organised project closeout records for future reference.

Document Management Systems and Compliance

• Use Aconex and other…