Executive Assistant​/Personal Assistant

Position: Executive Assistant / Personal Assistant

Job Title Secretary to the General Manager Executive Secretary Executive Assistant Personal Assistant to General Manager EA PA to GM

Company REAP HR amp Recruitment Consultancy

Job Type Full-Time

Experience 2 4 Years

Department General Manager s Office

Reporting To General Manager

Location Al Ain Abu Dhabi

Salary To Be Discussed During Interview

Job Summary REAP HR amp Recruitment Consultancy is seeking a highly organized professional and experienced Secretary to the General Manager Executive Secretary for one of our Automotive industry client based in Al Ain The successful candidate will provide comprehensive administrative and executive support to the General Manager ensuring the efficient daily operation of the executive office The role requires excellent organizational abilities strong Arabic and English communication skills professional correspondence management and the ability to coordinate executive schedules meetings business travel and confidential documentation The ideal candidate must demonstrate professionalism discretion attention to detail and the ability to work independently in a demanding executive environment

Key Duties and Responsibilities Executive Calendar (Schedule Management)

• Manage the General Manager s daily calendar appointments meetings conferences and official visits
• Coordinate schedules with internal departments senior executives and external stakeholders
• Prioritize appointments and ensure effective time management
• Arrange and confirm executive meetings and important engagements

Meetings (Administrative Coordination)

• Organize internal and external meetings for the General Manager
• Prepare meeting agendas documents presentations and meeting rooms
• Record accurate meeting minutes and maintain action-item records
• Follow up with departments regarding management decisions and assigned tasks
• Ensure timely communication and coordination between the General Manager s office and other departments

Executive Correspondence (Communication)

• Manage incoming and outgoing emails telephone calls messages and official correspondence
• Draft and proofread professional letters reports and administrative documents in Arabic and English
• Communicate professionally with senior management employees clients and external stakeholders
• Handle sensitive communications with discretion and confidentiality

Documentation (Records Management)

• Maintain organized physical and electronic filing systems
• Ensure proper documentation record security and confidentiality
• Track assignments management instructions and departmental follow-ups
• Ensure important documents and records are readily accessible when required

Business Travel (Hospitality Coordination)

• Arrange domestic and international business travel for the General Manager
• Coordinate flight bookings hotel reservations visa applications and travel itineraries
• Welcome executive guests and coordinate official visits
• Arrange appropriate hospitality and meeting logistics

Requirements Candidate Requirements Qualifications Mandatory  Requirements

• Bachelor s Degree in Business Administration
• Executive Secretarial Studies or a related administrative discipline
• Minimum 2 4 years of relevant experience in executive secretarial work or office administration
• Excellent written and spoken Arabic and English
• Strong proficiency in Microsoft Office including Word Excel and Power Point
• Excellent business email management and formal correspondence skills
• Strong ability to prepare official letters reports meeting minutes and administrative documentation
• Excellent organizational multitasking and time-management skills
• Ability to manage confidential information professionally
• Strong communication and interpersonal skills

Preferred Qualifications

• Previous experience directly supporting a General Manager CEO or senior executive
• Experience coordinating executive meetings and international business travel
• Experience managing administrative activities within a senior management office

Professional & Behavioral Competencies

• High standards of confidentiality integrity and professionalism
• Professional appearance and excellent workplace etiquette
• Excellent interpersonal communication and relationship management
• Strong attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities
• Strong problem-solving and organizational abilities
• Ability to work independently and take initiative
• Ability to perform effectively under pressure
• Professional and diplomatic communication with senior executives and external stakeholders

Candidate…