Executive Assistant

Job Description:

ACS Group is looking for an experienced and highly organized Executive Assistant to join our Travel & Lifestyle team.

This is an exciting opportunity for a detail-oriented professional who enjoys supporting executives, managing complex international schedules, and delivering outstanding service at the highest standards.

In this role, you will provide executive-level support with a strong focus on travel, coordinating international arrangements across multiple destinations and working with leading hotels, airlines, private aviation providers, VIP airport services, and premium partners worldwide.

If you thrive in a fast-paced international environment, have exceptional attention to detail, and know how to turn requests into seamless experiences, we would love to hear from you.

Key Responsibilities Executive & Travel Support

• Provide day-to-day support to executives and their guests, with a primary focus on international business and leisure travel.
• Arrange hotel accommodations, commercial flights, private jet charters, transfers, and exclusive activities.
• Research destinations, identify exceptional experiences, and prepare tailored proposals.
• Source and negotiate competitive rates with hotels, airlines, travel agencies, and other service providers.
• Monitor all bookings, ensuring accuracy, quality, and seamless execution.
• Prepare itineraries, destination guides, and weekly event recommendations.

Aviation & VIP Airport Services

• Coordinate private aviation requests and compare charter options.
• Arrange VIP airport assistance, Fast Track services, and meet-and-greet arrangements.
• Verify flight details, passenger information, tickets, and travel documentation.
• Coordinate changes to arrangements and ensure smooth transitions between destinations.

Calendar, Logistics & Coordination

• Maintain an organized travel and activity calendar and coordinate schedules with relevant departments.
• Organize ground transportation, private drivers, and car rentals.
• Coordinate accommodation and travel for accompanying staff and guests.
• Manage travel insurance and ensure all necessary arrangements are in place.
• Monitor schedules and proactively identify potential conflicts or logistical challenges.

Administration & Financial Coordination

• Maintain accurate records, documentation, and correspondence.
• Review invoices, supplier statements, payment statuses, and booking conditions.
• Monitor cancellation policies, payment deadlines, and reservation hold periods.
• Prepare daily task updates, prioritize requests, and maintain clear handovers between shifts.

Team Collaboration & Communication

• Provide support through dedicated communication channels during assigned shifts.
• Monitor incoming requests and respond promptly to changing priorities.
• Work closely with the Travel & Lifestyle team and other departments.
• Ensure smooth communication and continuity of service between shifts.

What We Are Looking For

• 3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
• Solid experience organizing international travel; exposure to private aviation, VIP airport services, or GDS platforms is a strong advantage.
• Willingness to travel internationally and accompany executives when required.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, negotiation, and problem-solving abilities.
• Exceptional attention to detail and the ability to anticipate needs before they arise.
• A proactive, service-oriented mindset and the ability to remain calm under pressure.
• High standards of professionalism, discretion, and confidentiality.

What We Offer

• International Work Environment:
  Work with global destinations, premium…