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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Administer day-to-day office operations, correspondence, and service follow-up activities for the Strategic Planning Department, ensuring accurate record-keeping, timely submissions, and onboarding/logistics support in alignment with departmental and Director’s requirements.
Coordinate and submit weekly updates on required departmental submissions to the Director/CEO office, ensuring information is complete and received on time.
Administer departmental office operations and correspondence, including meeting scheduling, calendar management and room/VC bookings.
Prepare, issue and archive daily internal and external correspondences, letters and memos in line with approved formats.
Register, track and update EMS (Tarasul) correspondences, follow up with concerned staff on pending items, and prepare monthly status reports.
Administer meeting proceedings for the department, including preparing agendas, notifying attendees, and documenting and circulating minutes and action points.
Enter and consolidate time and attendance data for departmental staff and prepare monthly attendance summaries for management.
Monitor and request office supplies/simple procurement requirements in coordination with the concerned support units.
Coordinate stakeholder requests and service follow-ups, ensuring closure of suggestions and complaints within approved service-level timelines.
Follow up with internal units on action items issued by the Director to ensure timely responses and update logs.
Provide employee and onboarding logistics support, including coordinating equipment, IDs/cards/health cards for new joiners and internal transfers.
Guide staff on the department’s systems (Tarasul, CRM or equivalent) and ensure entries/updates are made according to organizational requirements.
Maintain orderly paper/electronic filing for departmental correspondences, attendance, onboarding and follow-up records.
Propose simple improvements to correspondence tracking, meeting templates and follow-up registers to reduce delays and rework.
Maintain up-to-date checklists for onboarding, meetings and EMS (Tarasul) steps to standardize departmental administration.
Education:
Diploma in Business, Administration/ High SchoolExperience: 0-1+ years in case of Diploma, (2+ Years in case of High School)
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