Purchasing & Order Coordinator

• Follow up on purchase orders for three brands (Lollipop, MYWALIT, Nectar) across three channels: the supplier (to confirm and progress the order), the warehouse (to confirm receiving and close the order in ERPLY, then in Zoho Inventory), and Finance (to request payment / cheques and follow up until settled).
• Enter purchase orders in ERPLY.
• Create bills and record goods receiving in Zoho Inventory.
• Follow up with suppliers on stock availability for upcoming and repeat orders.
• Place monthly supply orders for the warehouse and office, and obtain approval through Zoho Expenses.
• Submit expense claims and vendor expenses in the system.
• Register new items in both ERPLY and Zoho Inventory (pricing, units, brand, barcode).

Requirements

• Bachelor’s degree or Diploma in Business Administration, Supply Chain Management, Accounting, or a related field. Candidates with strong hands-on experience and no degree may still be considered.
• 1–4 years of experience in purchasing, procurement, or supply chain / order coordination.

Preferred Industry / Relevant Experience

Retail, FMCG, distribution, or trading company background preferred. Experience coordinating across multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory system, is a strong advantage. UAE market experience preferred

Specific Skills Or Certifications Required

• Working knowledge of ERPLY (or a comparable retail/POS management system).
• Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory software).
• Intermediate Excel skills (tracking orders, price lists, monthly supply requests).
• Strong follow-up and coordination skills — this role deals daily with suppliers, the warehouse team, and Finance, and must keep all three moving in parallel.
• High attention to detail, particularly for pricing, units, and stock quantities when closing orders and registering items.

Benefits

• Employment Visa
• Health Insurance
• Annual Leave as per UAE Labor Law
• Increment after Probation based on Performance