Procurement Coordinator

Job Description:

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments:
Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025.

To achieve its goals, Bilfinger has identified two strategic levers:
Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Position Title: Procurement Coordinator
Location: UAE
Industry: Oil & Gas, Construction, EPC, Industrial Services, Facilities Management
Experience

Required:

Minimum 4-5 Years Procurement Experience in UAE
Employment Type: Full-Time
Reporting To: Procurement Manager / Category Manager

Job Summary

We are seeking a proactive, commercially focused, and results-oriented Procurement Coordinator to support procurement activities for services and materials within the Oil & Gas, Construction, EPC, and Industrial Services sectors. The ideal candidate should possess strong knowledge of procurement processes, supplier management, strategic sourcing, and contract negotiations.

The candidate must have hands-on experience in sourcing service-related categories such as accommodation, transportation, manpower, equipment rental, logistics, and subcontracting services, along with technical procurement experience involving pipes, fittings, instrumentation, and electrical equipment.

Key Responsibilities:

Procurement & Sourcing

• Manage end-to-end procurement activities in compliance with company purchasing policies and procedures.
• Source and procure materials including pipes, fittings, valves, flanges, structural steel, instrumentation, electrical equipment, and construction materials.
• Issue RFQs, evaluate quotations, prepare commercial bid evaluations, and make sourcing recommendations.
• Negotiate prices, commercial terms, payment conditions, lead times, and contractual requirements with suppliers.
• Create and manage Purchase Orders (POs) and Service Orders.
• Ensure timely delivery of materials and services to support operational and project requirements.

• Source and manage suppliers for accommodation, transportation, logistics, equipment rentals, manpower supply, subcontracting, and other support services.
• Identify suitable hotels, labor camps, apartments, and staff accommodation facilities according to project requirements.
• Coordinate accommodation bookings and rental agreements while ensuring cost optimization.
• Maintain strong relationships with accommodation providers and real estate leasing companies.
• Manage transportation requirements including staff transportation, bus services, vehicle rentals, and logistics solutions.
• Develop and maintain a network of reliable transportation and logistics service providers across the UAE.
• Ensure availability of transportation services to support project mobilization and operational needs.

Supplier & Contract Management

• Identify, evaluate, and qualify new suppliers and service providers.
• Conduct supplier performance evaluations and maintain approved vendor databases.
• Support contract negotiations and framework agreements.
• Resolve supplier-related issues concerning quality, delivery, and commercial disputes.
• Monitor supplier compliance with contractual obligations and agreed service levels.

Cost Optimization & Market Intelligence

• Identify opportunities for cost savings and value improvement.
• Conduct market research, price benchmarking, and supplier analysis.
• Monitor market trends for materials, services, accommodation, transportation, and labor costs.
• Support procurement initiatives aimed at improving efficiency and reducing total cost of ownership.

Stakeholder Management

• Coordinate closely with Engineering, Operations, Projects, HR, Finance, Logistics, and Warehouse teams.
• Support project procurement planning and ensure…