Maintenance Planning Assistant

WE’RE HIRING:
Maintenance Planning Assistant

Employment Type:

Full-Time

Level: Administrative / Technical Support

We are seeking an organized and detail-oriented Maintenance Planning Assistant to support maintenance scheduling, work order coordination, and equipment maintenance records. The ideal candidate will help ensure maintenance activities are properly planned, resources are coordinated efficiently, and facilities and equipment remain reliable and operational.

• Assist with planning and scheduling preventive and corrective maintenance activities.
• Coordinate maintenance work orders and track their progress through completion.
• Maintain accurate records of equipment, inspections, repairs, and maintenance schedules.
• Support maintenance teams with daily planning and administrative tasks.
• Monitor upcoming maintenance activities and follow up on outstanding work orders.
• Assist with coordinating technicians, contractors, equipment, and required materials.
• Help track spare parts, tools, and maintenance supplies.
• Prepare maintenance reports, schedules, and performance summaries.
• Update maintenance databases and computerized maintenance management systems (CMMS).
• Communicate schedule changes and maintenance requirements to relevant departments.
• Assist in identifying recurring maintenance issues and reporting potential equipment risks.
• Support compliance with maintenance procedures, safety requirements, and operational standards.
• Organize maintenance documentation, service reports, and equipment inspection records.
• Help improve maintenance planning processes and overall team efficiency.

• High school diploma or equivalent; a technical certificate or diploma in Facilities Management, Engineering, or a related field is an advantage.
• Previous experience in maintenance administration, scheduling, or facilities support is preferred.
• Good organizational skills and attention to detail.
• Basic understanding of maintenance processes and preventive maintenance practices.
• Proficiency in Microsoft Office applications, especially Excel and Outlook.
• Familiarity with CMMS or maintenance tracking systems is an advantage.
• Strong communication and coordination skills.
• Ability to maintain accurate records and manage multiple tasks.
• A proactive attitude with good time-management and problem-solving skills.
• Ability to work collaboratively with technicians, supervisors, and contractors.

• Competitive salary and employment benefits.
• On-the-job training and professional development opportunities.
• Exposure to facilities maintenance and planning operations.
• A supportive and collaborative working environment.
• Opportunities for career growth in maintenance and facilities management.
• The chance to contribute to efficient maintenance planning and reliable facility operations.

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