Back of House Operations Assistant UAE

YKONE is a global influence marketing-led group with a creative DNA, empowered by data. Since 2008, we have been helping iconic brands from the travel, fashion, luxury and beauty industries to connect with, engage or grow their audience through crafted stories and spread by powerful and creative influencers. Our clients include Nespresso, Boss, Clarins Group, TAG Heuer, Estée Lauder Group, Chopard, Prada, Shiseido… as well as several Tourism Offices in the world (Visit Abu Dhabi, Visit Turkey, Visit the USA…).

As a group, YKONE fosters a responsible attitude by engaging committed actions: client’s satisfaction, diversity & inclusion, environmental sensitization and carbon footprint calculation. Headquartered in Paris, YKONE has offices in Milan, Dubai, Berlin, Munich, Abu Dhabi, Geneva, Riyadh, Hong Kong, Shanghai and Las Vegas.

YOUR MISSION

The mission of the Back of House Operations Assistant/Butler is to execute behind the scenes operational support, driving services, office upkeep, and hands on logistics in support of destination programs that welcome influencers, Celebrities & VIPs in Abu Dhabi. Acting entirely in the background as the operational & production backbone, this role ensures all physical runs, back-of-house talent assistance, office administrative maintenance, equipment transport, and direct support requests are handled rapidly, quietly, and reliably.

ROLE

RESPONSIBILITIES

• Provide discreet, back-of-house butler services and operational support for the Ykone team in charge of destination programs that welcome influencers, celebrities & VIPs in Abu Dhabi.
• Driving & Ground Logistics:
  Safely transport team members, luggage, production equipment, and gifting items across Abu Dhabi and between emirates.
• Office Administration & Upkeep:
  Maintain the day to day tidiness, organization, and back end functionality of the Abu Dhabi office space.
• Coordinate facility maintenance, sort deliveries and incoming packages, and assist the internal team with basic administrative tasks.
• Errands & Task Execution:
  Support the broader project team with urgent background errands, including sourcing supplies, collecting props, transporting wardrobe and gifting suites, handling dry cleaning, and picking up orders under tight deadlines.
• Manual Handling & Backstage Setup:
  Carry out hands on, physically demanding tasks including loading and unloading luggage and equipment, stocking VIP hospitality areas, organizing storage rooms, and supporting physical setup and breakdown before and after shoots or events.
• Back-of-House Production Support:
  Remain on activations, and private events to manage backstage event & production logistics, restock provisions, and ensure zero operational friction behind the camera.

WORK EXPERIENCE & EDUCATION

• 5-7 years of experience in back-of-house hospitality or event/production logistics.
• Valid UAE driving license with a clean driving record and extensive, practical driving experience across the UAE.
• Demonstrated experience operating strictly behind the scenes with high profile talent, celebrities, HNWI, or executive teams.
• Physically fit and comfortable handling regular manual tasks, lifting heavy boxes and gear, maintaining office spaces, and managing active, on the go days.
• Proven track record of maintaining strict non disclosure, reliability, trust, discretion, and confidentiality in all environments.
• Flexibility to work non standard hours, including early mornings, late nights, weekends, and on call periods during active projects.

YOUR SKILLS

• Strong fluency in English
• Excellent driving and navigation skills with strong knowledge of Abu Dhabi routes, back entrances, venues, hotels, and key supply locations.
• Discreet, highly reliable, detail oriented, and able to work quietly and effectively behind the scenes under pressure
• Proactive, hands on mindset with strong problem solving skills and readiness to tackle physical, administrative, and logistical tasks independently.
• Professional, unobtrusive communication skills when interacting with production teams, building management, and external suppliers.
• Proficiency in Google Workspace (Docs, Sheets, Drive) and mobile messaging apps for real time internal updates.

THE OPPORTUNITY

• Full time contract
• Position based in Abu Dhabi