Full Charge Bookkeeper

Ventura, California | Full-time, on-site | $72,384–$78,000 annually

Reports to the General Manager; works closely with the Producing Artistic Director. Classification: exempt.

POSITION SUMMARY

Rubicon Theatre Company seeks an experienced, personable financial professional to manage daily accounting and reporting alongside essential business office operations. The successful applicant combines meticulous financial stewardship with a welcoming, collaborative approach to a busy professional theatre.

ACCOUNTING & FINANCIAL MANAGEMENT

• Manage the full accounting cycle and general ledger using Quick Books Desktop Pro; support a possible transition to Quick Books Online.
• Oversee accounts payable and receivable, billing, invoice coding, payroll coordination, reimbursements, journal entries, accruals and deferrals.
• Reconcile bank, credit card, loan and balance sheet accounts monthly; maintain fixed asset, prepaid expense and debt schedules.
• Reconcile ticketing, subscription, education, rental and concession revenue, as well as donations, grants, pledges and sponsor ships.
• Track restricted and unrestricted gifts and financial activity by production, program, department and Quick Books class.
• Monitor cash flow, payment schedules and outstanding obligations; alert the General Manager to issues promptly.

REPORTING, BUDGETING & FINANCIAL CONTROLS

• Prepare monthly Profit & Loss Statements, Balance Sheets, cash-flow reports and year-to-date-against-budget reports, including production and departmental views.
• Complete the monthly close and deliver the reporting package to the General Manager within 10 business days after month-end, targeting seven business days.
• Prepare materials for the Finance Committee and Board; assist with annual and production budgets, variances and forecasts.
• Obtain documented management approval for all disbursements before payment; prepare bank and credit card reconciliations for independent review by an authorized person.
• Maintain a monthly closing calendar and support segregation of duties, accurate documentation and strong internal controls.

AUDIT, PAYROLL & COMPLIANCE

• Coordinate annual independent audit or review, year-end closing, auditor schedules and outside accountant requests.
• Coordinate payroll provider information, payroll allocations, tax reporting support, Forms 1099 and documentation for Form 990 and California filings.
• Maintain organized financial, grant and donor-restriction records consistent with applicable accounting requirements.

OFFICE MANAGEMENT & INSURANCE

• Open and close the office during established daytime hours; maintain a reliable on-site presence and welcoming, organized environment.
• With the Guest Services Manager, respond to walk-in visitors, patron questions, vendor inquiries and requests during daytime hours.
• Coordinate purchasing, supplies, vendor relations, service contracts, licenses, renewals and office equipment maintenance.
• Coordinate insurance policies, brokers, certificates, renewals, claims documentation and risk-management administration.
• Occasionally train, assign and supervise volunteers providing administrative support, protecting confidential information.

PRODUCTIONS, EVENTS & COLLABORATION

• Join the all-hands-on-deck team during show weeks, openings, fundraising events and special activities; assist with hospitality and practical operations as needed.
• Work with the General Manager, Producing Artistic Director, artistic, production, education, development and guest services colleagues.
• Be available for occasional evening and weekend responsibilities, scheduled in advance whenever possible.

REQUIRED QUALIFICATIONS

• At least five years of progressively responsible bookkeeping/accounting experience, including full-charge responsibility.
• Professional nonprofit and/or…