Band 3 Clerical Officer

Administrative Support Officer - Fire Safety & Health & Safety

Band 3 |

Location:

St Lukes Armagh

Rate of pay - £12:31 per hour (Estates - Fire Safety / Health & Safety Division)

Are you organised, motivated and looking to play a key role in keeping our staff, patients and visitors safe?

We are seeking a Band 3 Administrative Support Officer to join the Fire Safety / Health & Safety Division within Estate Services in Lurgan. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, professional environment and wants to contribute to a safer Trust for everyone. You will support the Fire Safety and Health & Safety Managers in delivering a high‑quality, efficient and effective service, in line with Trust policies, protocols and procedures.

The post holder will be expected to work flexibly and adapt to the changing needs of the service.

• Provide a full range of administrative support to the Fire Safety and Health & Safety Managers.
• Maintain, update and file departmental records accurately and confidentially.
• Prepare high‑quality presentations for managers and senior staff.
• Draft standard letters and memoranda for approval and signature by senior staff.
• Deal with routine fire safety and health & safety enquiries (telephone, email and face‑to‑face), referring more complex queries to the appropriate person.
• Organise meetings, including booking venues, arranging equipment and refreshments, and assisting with agenda preparation.
• Assist in compiling and distributing meeting papers, and attend meetings to take accurate notes/minutes as required.
• Provide general health & safety and fire safety information to staff across the Trust.
• Prepare standard and ad‑hoc reports, and assist with the collation of statistics using a range of software applications.
• Work collaboratively with colleagues within Estates and across the Trust, as well as external partners, to support effective communication and team working.
• Help organise health & safety and fire safety information/training sessions, including:
  • Seeking and processing nominations
  • Booking venues and arranging equipment
  • Liaising with trainers
  • Producing training materials
  • Ensuring accurate documentation of attendance, materials used and event feedback
• Operate MICAD and the BSTP finance system to raise requisitions and process invoices for payment relating to H&S/Fire Safety faults and actions arising from compliance reports, risk assessments, etc.
• Order and monitor stationery and other office supplies as required.

• Have strong organisational and administrative skills.
• Be confident using IT systems and Microsoft Office.
• Have excellent communication skills, both written and verbal.
• Be able to prioritise workload and work flexibly as part of a busy team.

If interested, please send cv

Brook Street NMR is acting as an Employment Business in relation to this vacancy.