Cost Consultant

JOB DESCRIPTION

Responsible to:
Head of Service, Minor Capital Delivery, Operations and Estates

Reporting to:
Head of Service or nominated personnel – Minor Capital Delivery, O&E

The post-holder will be responsible to the Head of Service for the effective management and control of overall activities in MiCD and related administrative services using in‑house staff and external consultants. The Cost Consultant is responsible for assisting in planning and programming the works, budgetary control, commissioning consultants, contract procurement and documentation and for providing professional advice, information and support service to all departments.

The post-holder will report to the CCT Service Manager but will also be required to work effectively with Head of Service/Senior staff across the Directorate and the EA. Through the delivery of comprehensive Cost Consultant support, the post-holder will contribute to the financial and performance management across the Operations & Estates Directorate.

1a) To effectively manage all service budgets:

• To compile, monitor and control the expenditure in all major, minor, youth, SEP works capital budgets, facilities management budget, and energy budgets.
• To establish, implement and maintain effective monitoring, control and reporting systems on tenders and the letting of contracts.

1b) To effectively manage and ensure adequate planning for the delivery of the Authority’s Capital and Revenue works programmes:

• To produce and distribute feasibility costs for all annual programme of works.
• To compile, implement, operate and review the programmes of work for all allocated budgets.
• To assist in identifying and compiling reserve programmes in the event of financial slippage and additional budget allocations.
• To identify schemes for consultant appointments and to ensure all consultants are commissioned to meet programme dates.
• To assist in the development and implementation of estate management information systems (Manhattan).

2a) To commission, co‑ordinate, control and direct consultants in all matters pertaining to cost budgets, specification detailing, project management and contractual control:

• To represent the Authority’s interests in the commissioning and management of consultants with particular regard to cost, quality and standard of service.
• To prepare, assess and recommend fee bids for Authority approval.
• To negotiate fees with consultants on single appointments.
• To prepare and provide advice, assistance and direction in the compilation of consultant tender documentation.
• To carry out the project management function on Minor, Major, SEP and Youth capital projects as required.
• To carry project board roles, including Project Sponsor and Senior Responsible Owner, on Minor, Major, SEP and Youth capital projects as required.
• To establish and maintain effective monitoring, control and reporting systems on consultants and contractors performances.
• To assess, certify and approve professional fee accounts.

2b) To manage contracts and contractors on site:

• To prepare tender documentation for Minor, Major, SEP and Youth works projects.
• To supervise selected or specific projects on site.
• To supervise and monitor contractors and sub‑contractors performance.
• To supervise contractors Health & Safety procedures.
• To certify payments, certificates, compensation events and agree final accounts.

3a) To formulate, prepare and submit bids, financial returns and reports to the Authority and the Department of

Education:

• To prepare and submit Major Project Approval Forms, Scheme Design Profiles and Financial Control Records on all capital projects.
• To prepare and submit cost analyses and post project evaluations on all capital projects.
• To prepare and submit profiles of expenditure on all capital projects.
• To collate and submit data on the performance of all capital projects to the Department of Education and the Governments Central Unit of Purchasing.
• To analyse and submit bids for Major and Minor Works, Temporary Accommodation and Professional Fees.
• To provide information and response to…