Administrative Services Specialist II

Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking Administrative Services Specialist II professionals to support the U.S. Department of Transportation (DOT), Federal Highway Administration (FHWA), Eastern Federal Lands Highway Division (EFLHD) Administrative Support Services contract in Ashburn, VA. This three-person team keeps EFLHD’s branch offices running smoothly by handling correspondence, records, scheduling, travel, time and attendance, and purchase requisitions.

This is a full-time, hybrid position based at 22001 Loudoun County Parkway, Building E2, Suite 300, Ashburn, VA, working Monday–Friday, 7:00 a.m.–4:00 p.m. with a 30-minute lunch.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So,

what will the Administrative Services Specialist II at Terrestris do?

The Administrative Services Specialist II will be assigned to a specific EFLHD branch office serving approximately 25–50+ personnel, while working collaboratively across the three-person team to keep operations covered throughout the Division. The anticipated start date is February 1, 2027, with a one-year base period and four one-year option periods that may extend performance through January 31, 2032. This position is contingent upon contract award.

What

does a typical day look like for Administrative Services Specialist II?

You will:

• Prepare, edit, format, route, track, and maintain official correspondence, memoranda, reports, presentations, and other documents (approximately 500–1,000 documents per year);
• Manage official email inboxes and review correspondence for accuracy, completeness, grammar, formatting, and conformance with organizational requirements;
• Provide receptionist and telephone support, receive and distribute mail and packages, and support visitor pickup and escort as directed;
• Coordinate meetings, conferences, and webinars, including agendas, scheduling, room reservations, materials, and minutes;
• Maintain calendars and schedules, and coordinate travel for the Division Director, including reservations, authorizations, advances, vouchers, and itineraries in E2 Travel;
• Process time-and-attendance actions in Castle and P6 Primavera, prepare, track, and amend purchase requisitions in PRISM;
• Provide records management support, including filing, scanning, shredding, and safeguarding electronic and hard-copy records, and keep branch desk procedures up to date; and
• Cover for teammates during absences and support other in-scope administrative tasks as directed by the TOCOR or Alternate TOCOR.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• The ability to complete DOT personnel preprocessing, Information Security System Awareness training, and a low risk/non-sensitive background investigation (including a National Agency Check with Inquiries and fingerprinting), and eligibility for a Personal Identity Verification (PIV) credential.
• Authorization to permanently work in the United States without sponsorship.
• Demonstrated knowledge of standard office hardware and software, including:
  • o Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and…