Operations Manager – Beit Midrash Morasha

About The Organisation And

The Role

A Jewish communal organisation in Sea Point is looking for a dynamic people’s person with a warm, friendly, confident disposition to be the face of their organisation, offering support on all administrative and operational matters, including communication with the public and organisation of events.

Full‑time, Permanent, Work Atlantic Seaboard Posted 3 days ago

Main

Duties & Responsibilities

• Frontline Duties
• Operate switchboard, taking messages where applicable
• Receive visitors and make them feel welcome.
• General Office Administration
• Oversee all office administration including:
• Ordering of stationery, office consumables, kitchen stock items and receiving and checking of deliveries
• General filing and printing
• Maintenance of the Library, input of new/ donated books, labels, general upkeep
• Monthly Community Calendar (Special events, bookings, etc)
• Coordinate with service providers:
• to provide IT support (phone and servers) when necessary
• Liaise between maintenance volunteer and contractors
• Arrange daily, weekly and monthly schedules for Rabbi and congregation
• Co‑coordinate weekly newsletter and distribute
• Assist with compilation of annual magazine
• Liaise with committees and sub‑committees
• Minute taking at monthly Committee Meetings and Annual General Meeting and transcribing
• Other ad hoc administration duties as and when required.

Hr

• Keep up to date records of staff leave
• manage daily / Shabbat / and Yom Tov duties for all staff including kitchen and security
• Manage salaries and casual wages – including overtime calculations
• Manage Staff schedules for when functions arise

Finance

• Receiving of credit card payments from members
• counting and recording of ad hoc donations
• Prepare Yom Kippur Appeal and reconcile
• Interact closely with Congregation’s bookkeeper
• invoicing and receipting payments
• Manage cash flow and Petty Cash
• Manage and liaise with debtors
  
  Pay creditors
• Create Purchase Orders for all invoices and orders that are placed and delivered
• Database Management
• Update and maintain membership database
• Administration for new membership application process
• Update information on relevant Google Docs as and when required
• Communication
• Prepare and send out all routine correspondence to members including announcements of births/deaths/Mazal Tovs etc
• Prepare and print newsletter
• Send out yahrzeit letters.
• Event Management
• Manage functions together with function convenor and support team
• Work with the committee to arrange sponsorship for communal events
• Work with the committee to plan and prepare for community events
• Record bookings and collect monies as and when required
• Create all posters for events, Yom Tov, guest speakers, etc on Canva.
• PA to the Rabbi
• Provide secretarial assistance to the Rabbi and manage his Diary
• Assist with preparation for meetings

Required Skills & Experience

• Education and qualifications
• Matric is essential
• Secretarial diploma or undergraduate degree is advantageous.
• Work experience and industry exposure
• Atleast 3- 5 years’ previous experience in secretarial, coordination or administrative position in a fast-paced working environment is essential
• Bookkeeping / financial administration experience is advantageous
• Strong Communication and Interpersonal skills
• Strong inter-personal skills with the ability to effectively communicate with people from all ages and stages of life
• Excellent verbal and written communication skills with the ability to liaise with lay-leaders and member, to build and cement relationships with the community
• Excellent Administration and Organisational Skills
• Filing and record keeping
• Highly organised and proactive with the ability to multitask and prioritise effectively Systems oriented with good attention to detail
• A flexible, self-driven individual who can work…