Accounts Payable Specialist; Hybrid

Job Description

Posted Thursday, November 27, 2025 at 5:00 AM

Since starting with a single family-owned artesian spring in Canada, Flow has grown rapidly. And our commitment to providing naturally alkaline, naturally delicious spring water without the plastic bottle has grown as well. As a Certified B Corporation, Flow meets the highest social and environmental standards. From our 100% recyclable, 68-75% renewable packaging to our minimal use of natural resources, Flow works to provide sustainable hydration and to protect our planet for generations to come.

Reporting to the Accounting Manager, the Accounts Payable Specialist is responsible for tasks relating to data entry and payment of operating costs. Must possess accounts payable knowledge and be a self-starter and a team player.

• Support the onboarding process of new vendors.
• Maintain accounting ledgers relating to the accounts payables by verifying and posting account transactions including expense.
• Verify all vendor invoices to ensure correct receipt of goods (e.g. shipping documents and signed delivery notes) and reconciled to pre-approved purchase orders (if applicable) before posting vendors’ invoices.
• Process outgoing payments in compliance with financial policies and procedures.
• Schedule and prepare different types of payment:
  Credit Card, wire transfer, cash and cheques.
• Process approved expense reports for reimbursement by company established deadlines.
• Monitor and execute discount opportunities with vendors for timely payment.
• Contact vendors to resolve purchase order, invoice, credits or payment discrepancies, and to ensure credits received.
• Perform reconciliations of vendor's statements.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Maintain documents & records in the ERP system.
• Support the periodic review of vendors.
• Support negotiations with vendors for better pricing and terms of trade.
• Support other related financial activities, as required.

• Bachelor’s degree in accounting or finance.
• Experience with ERP system or accounting software.
• 2+ years of accounts payable experience.
• Ability to work well under pressure and meet deadlines while remaining well organized.
• Good computer skills with experience in MS Office, particularly MS Word,