Design Procurement Specialist

*** Qualified applicants will be asked to complete a skills assessment as part of the interview process. ***

This role focuses on the financial and operational side of interior design, supporting multiple design studios through accurate purchasing, order management, invoicing, and reconciliation. We are looking for someone who understands how money moves through a design project, from initial client proposals and deposits to vendor payments, deliveries, and final reconciliation.

• Prepare and manage client proposals, quotes, purchase orders, and vendor invoices.
• Manage procurement from initial quotation through ordering, tracking, delivery, and reconciliation.
• Maintain accurate records in Studio Designer, Houzz Pro, and other design management platforms.
• Track client deposits, payments, outstanding balances, and vendor payables.
• Reconcile purchase orders, vendor invoices, freight, taxes, and project expenses.
• Monitor pricing, lead times, order acknowledgments, shipping, and deliveries.
• Communicate with vendors, showrooms, manufacturers, and client studio teams.
• Support the standardized procurement systems, financial reporting, and operational procedures.
• Maintain organized, accurate, and confidential project records across multiple studios.