Administrative Assistant 1

Job Title:

Administrative Assistant

Job Description

This contract Administrative Assistant role provides high-level administrative and clerical support to ensure the smooth operation of the office while a team member is on short-term leave. The position focuses on managing information and communications, supporting day-to-day office functions, and assisting visitors, clients, and employees. The Administrative Assistant serves as a key point of contact, helping maintain organized records, accurate documentation, and efficient workflows.

Responsibilities

+ Perform general office duties, including ordering supplies, maintaining records management systems, and completing basic bookkeeping tasks.

+ Prepare a variety of business documents such as invoices, reports, memos, letters, financial statements, and other correspondence.

+ File, organize, and retrieve corporate documents, records, and reports to support efficient information access.

+ Open, sort, and distribute incoming correspondence, including physical mail, faxes, and emails, ensuring timely delivery to the appropriate recipients.

+ Draft and prepare responses to routine inquiries and general correspondence in a professional and timely manner.

+ Greet and assist visitors, clients, and employees, providing courteous and helpful support in person and over the phone.

+ Handle data entry tasks accurately and efficiently to support administrative and operational needs.

+ Provide administrative and clerical support to the office team, helping coordinate daily activities and communications.

+ Maintain organized files and information systems while ensuring sensitive information remains confidential.

+ Use Microsoft Office applications such as Word, Excel, and PowerPoint to create, edit, and manage documents and reports.

+ Manage personal workload effectively, prioritizing tasks and meeting deadlines with minimal supervision.

Essential Skills

+ Strong verbal and written communication skills to prepare documents and correspond with internal and external contacts.

+ Effective multi-tasking abilities to handle multiple responsibilities and requests in a fast-paced office environment.

+ Customer service skills to interact professionally with visitors, clients, and employees.

+ Interpersonal skills to collaborate with colleagues and maintain positive working relationships.

+ Ability to work independently and manage ones time efficiently, with minimal supervision.

+ Ability to keep information organized, maintain accurate records, and manage filing systems.

+ Ability to handle confidential information with discretion and professionalism.

+ Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.

+ High school diploma or GED required.

+ 02 years of experience in administrative support, clerical work, or a related office environment.

Additional

Skills & Qualifications

+ Experience providing administrative support in an office setting, including clerical tasks and document preparation.

+ Data entry experience with attention to detail and accuracy.

+ Experience in customer service, with a focus on assisting visitors and responding to inquiries.

+ Familiarity with general administration practices, including organizing records and managing office supplies.

+ Comfort working with standard office software and tools, particularly the Microsoft Office suite.

+ Ability to remain organized while handling multiple priorities and deadlines.

Work Environment

This is a contract, onsite position with a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. The role is based in an office environment where the Administrative Assistant works directly with staff, visitors, and clients. Paid parking is provided. Interviews for the role are…