Graduate Assistant - UT Social Work

Graduate Assistant - UT Social Work

Supports the Dean's Office at the UT School of Social Work by providing operational and administrative support for the daily functions of the Dean's Suite. The Graduate Assistant serves as a welcoming first point of contact for guests and works closely with the Dean's Executive Assistant to support meetings, events and special projects.

Responsibilities:

• Provide operational support for the daily functions of the Dean's Office, including answering phones, printing and copying materials, and welcoming guests into the Suite
• Track deadlines and assist with workflow management
• Order and maintain office supplies for the Suite
• Support the coordination of activities and assist with special initiatives and projects as needed
• Work in collaboration with the Dean's Executive Assistant to prepare meeting rooms and arrange catering needs
• Assist with organizing office archives by digitizing paper documents
• Assist with facilities operations on an as-needed basis to process mail
• Other duties as assigned

A minimum 1-year commitment is requested.

Career Competencies Gained:

• Communicate clearly and professionally, both orally and in writing, with persons inside and outside the organization
• Exercise sound judgment, manage competing priorities and meet deadlines
• Gain experience in office operations, event planning and project coordination

Required Qualifications:

• Enrolled graduate student at UT Austin
• Strong professional communication and customer service skills
• Proficiency in Microsoft Word, Excel and Outlook
• Strong organizational and time management skills with attention to detail
• Ability to work independently and collaboratively

Preferred Qualifications:

• Enrolled graduate student in the School of Social Work at UT Austin
• Prior office, front desk or event support experience
• Experience with ordering catering and/or supplies
• Interest in or experience working in a university setting

Salary Range: $21.93 hourly / 20 hours per week

Working Conditions:

• This position is located in Austin, TX
• Standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Light lifting of supplies or mail, and standing or walking to greet guests and set up meeting rooms.
• Availability to work scheduled shifts during normal business hours (Monday–Friday, 8:00 AM–5:00 PM)

Required Materials:

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a faculty member
• Letter of interest