DPS - DLD Compliance Coordinator

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Job Title DPS - DLD - Contract & Compliance Coordinator - 1687

Weekend work may be required, on occasion.

This position is for an extended hours facility.

Work schedules begin as early as 7:00am and may end as late as 8:00pm.

All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

Performs advanced (senior-level) operational analysis and administrative work within the assigned area of responsibility. Work includes daily monitoring of contracts, vendor coordination, deliverable tracking, procurement support, invoice coordination, operational reporting, and contract compliance activities. Analyzes processes and develops recommendations to support management decision making. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

• Prepares scope of work, specifications, and conditions for new contracts; prepares contracts; leads negotiation strategies; and awards new contracts.
• Evaluates operations and activities related to monitoring contract performance by developing tracking metrics to inform management decisions.
• Supports the procurement lifecycle by coordinating activities from initial requisition through contract administration, monitoring, and closeouts.
• Conducts on-site visits to contractors to examine billings, fiscal data, and eligibility determinations for compliance with contract terms and agency policies.
• Works directly with Driver License management/staff on behalf of P&CS to ensure knowledge and adherence of contract requirements of all organizational commodities and services.
• Leverages the state CAPPS system to enter requisitions, upload documentation, track orders, and process receiving reports to ensure timely vendor payments; utilize a P-Card for authorized micro-purchases.
• Under the direction of Procurement & Contract Services correspond with other agency representatives and vendors regarding purchase requirements, delivery and quality of merchandise.
• Support the agency Historically Underutilized Business (HUB) program promoting the utilization of HUB vendors for all procurements.
• Assists with the development of short and long-term strategies and goals for the administration of assigned contracts.
• Under the direction of Procurement & Contract Services develop and conduct webinar training on purchasing and CAPPS system processes and procedures using information maintained on DLD Contract Manager's Share Point site as curriculum.
• Analyzes historical, current, and forecasted procurement data to identify trends, diagnose systemic issues, and recommend procedural improvements through comprehensive management reports.
• Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by canceling or terminating contracts.
• Executes special projects and ad-hoc initiatives as directed by DLD Management to support departmental objectives.
• Leads fiscal year end processes activities, contract compliance efforts, and implementation of process enhancements
• Plans, develops, and conducts presentations.
• Ensures the vendor personnel maintain all required licensing/certifications/training/vendor report submissions and notify…