Proposal Specialist

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

The Proposal Specialist is responsible for leading the planning, development, coordination, and completion of assigned proposals and related client deliverables. This role reviews Request for Proposal (RFP) documents, identifies submission requirements, develops proposal plans, coordinates input from internal stakeholders, and ensures deliverables are accurate, complete, and compliant with client requirements.

The Proposal Specialist works closely with the Proposal Manager, Operations leadership, and other internal stakeholders to manage proposal activities, meet deadlines, and produce high-quality submissions that support P&E's business development efforts.

• Provide Review Request for Proposal (RFP) documents to identify submission requirements, required deliverables, and compliance expectations
• Develop and implement proposal plans outlining project information, deliverable requirements, responsibilities, and submission timelines
• Lead the proposal planning portion of kickoff meetings, including communicating deliverable expectations and assigning responsibilities to appropriate personnel
• Coordinate, gather, review, and edit information from internal stakeholders to develop proposal deliverables
• Provide guidance and direct support to assigned personnel in preparing proposal content to ensure completeness and compliance with client requirements
• Identify gaps, inconsistencies, or deficiencies in information received and take initiative to resolve issues or coordinate additional support as needed
• Develop project organization charts using staffing information from detailed cost estimates and submit them to Operations leadership for review
• Gather and organize resumes for personnel identified on proposal organization charts
• Create, revise, and maintain employee resumes for use in proposals
• Coordinate required proposal revisions and follow-up documentation for client submission
• Maintain the Proposal Log by recording proposal submissions and associated revisions
• Gather, organize, and maintain proposal support documentation in a centralized repository for future use
• Identify opportunities to improve proposal processes, documentation, and overall efficiency
• Perform other related duties as assigned

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field preferred
• Minimum of five years of proposal management or proposal coordination experience
• Experience supporting proposals in one or more of the following industries preferred:
  Heavy Industrial, Energy, Infrastructure, Data Centers, Pharmaceuticals, Food & Beverage, and/or Oil & Gas
• Strong technical writing, editing, and proofreading skills
• Proficiency in Microsoft Word and Excel
• Proficiency in PowerPoint or similar applications for developing organization charts, presentations, and other visual materials
• Ability to quickly learn and navigate client-specific bid delivery and communication platforms
• Strong analytical skills with the ability to evaluate information against specific proposal requirements
• Ability to anticipate challenges, identify potential risks, and proactively develop solutions throughout the proposal process
• Excellent verbal and written communication skills, including the ability to effectively gather information and coordinate with internal stakeholders
• Strong organizational skills and attention to detail, with the ability to manage…