Administrative Internship

Job Opportunities

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Salary Range: $18/Hr.;
Maximum 300 hours/ Non-Exempt;
Temporary Part-Time

Reports To:

City Manager

DEFINITION

Under general supervision, provides administrative, clerical, and project-based support to City Hall departments; assists with special projects, community engagement initiatives, and general office operations while gaining exposure to local government functions.

SUPERVISION RECEIVED

Receives direction from the City Manager, Assistant City Manager/Deputy City Clerk, City Clerk/Community Development Coordinator, or designee.

ESSENTIAL DUTIES (May Include, But Are Not Limited To)

• Assist with special administrative and operational projects across City departments;
• Support community outreach and engagement efforts, including surveys, events, and public communications;
• Assist with document management, including scanning, organizing, and indexing records;
• Provide clerical support such as data entry, filing, research, and preparation of reports or summaries;
• Assist with coordination of projects such as the Avenal Speaks community survey, public meetings, or departmental initiatives;
• Attend meetings or events for educational and support purposes, as appropriate;
• Perform related duties as assigned.

QUALIFICATIONS

Any combination of education and experience that demonstrates the ability to perform the duties of the position.

Education / Experience

• Current enrollment in, or recent completion of, a high school, community college, or university program is desirable;
• Interest in public administration, government, communications, planning, or a related field preferred.

Knowledge and Abilities

• Basic office and computer skills (Microsoft Office, Google Workspace, or similar);
• Ability to organize information, follow instructions, and meet deadlines;
• Ability to communicate effectively and work collaboratively with staff and the public;
• Willingness to learn and take initiative on assigned projects.

Licenses and Certificates

• Designated position requires possession of a valid Class C driver's license.

WORKING CONDITIONS

This is a temporary, part-time, non-benefited position. Work schedule and hours will vary based on departmental needs and intern availability.

PHYSICAL DEMANDS

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

• Productivity:
  Incumbents must perform work efficiently, effectively, and in a timely manner with minimal direction.
• Mobility:
  Ability to lift at least 30 pounds and move between sites as necessary.
• Vision:
  Vision sufficient to read printed documents, observe prolonged onscreen activity, and operate assigned equipment.
• Environment:
  Incumbents may be exposed to inclement weather conditions and may work at indoor or outdoor facilities, traveling between sites.
• Other Factors:
  Incumbents may be required to work extended hours, including evenings, weekends, and holidays.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.