Accounts Payable Specialist

Job Summary

Responsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.

Responsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.

Major Duties And Responsibilities AP Processing and Record Keeping

• Gather necessary approvals and support for bill payment in accordance with the Grant of Authority policy
• Coordinate with Staff Accountant to ensure all AP related entries are accurately posted/accrued during month end close process
• Review journal entry activity and create monthly reconciliations for various cash, AR, cash clearing, and AP-related accounts
• Works in conjunction with AP/Payroll accountant to open and deposit payments received via mail
• Performs the daily posting of banking activity within accounting system
• Review coding of invoices for accurate general ledger classification
• Assist in the month-end, year-end and audit
• Assist in the remittance of unclaimed property
• File paid invoices electronically and maintain file of unpaid invoices
• Work with other departments to obtain approval of vendor services
• Take vendor calls and resolve disputed items
• Work with department leadership to ensure accurate coding/timeliness of invoices
• Report all cash related discrepancies effectively to management

Cash

• Provides cash depositing data to outside billing and cash posting company
• Educates department heads and supervisors on the use and submission of daily cash reconciliations
• Review and post over the counter cash receipts (including check and credit card) for all locations
• Code lockbox cash receipts to the proper general ledger account
• Reconcile cash deposits to support documentation from various departments
• Manage and administer change drawers process (petty cash) for clinics and pharmacy

Payroll

• Reconcile hours reported per ADP payroll register prior to submission of payroll
• Serve as reviewer of payroll data input by Payroll Accountant for accuracy

Integrity

• Maintain strict confidentiality of payroll information

Teamwork

• Assist team with annual audit
• Serve as back up for certain duties of the Payroll Accountant and other team members
• Perform other duties as required

Skills And Abilities

• Possess excellent written, verbal, and interpersonal communication skills
• Computer literate
• Cash, AP, & Payroll knowledge
• Strong organizational skills; must be detail oriented
• Ability to follow up on pending issues

Education And/Or Experience

• Required:
  
  High school diploma
• Required:
  
  3 years’ experience in a comparable finance role
• Net Suite experience preferred