Academic Administrative Assistant Waterloo

Support academic administration at the University of Waterloo in Waterloo, Ontario, using confidential records management and faculty coordination expertise. This is a full-time permanent position.

As Administrative Assistant in Biology Administration, you will manage the Chair’s office and support faculty recruiting, appointments, evaluations, promotion, tenure, and sabbaticals. The position requires policy interpretation, meeting management, communications, event coordination, and careful handling of sensitive information. You will work with staff, faculty, committees, candidates, visitors, and academic administrators.

• Manage the Chair’s calendar, meetings, documents, travel, and confidential correspondence
• Coordinate faculty recruitment, onboarding, immigration, evaluations, promotion, tenure, and sabbaticals
• Support committees, voting procedures, submissions, contracts, reports, and meeting operations
• Maintain websites, SharePoint, social media, calendars, and electronic displays
• Organize seminars, retreats, ceremonies, recruiting, outreach, and departmental events

• University degree or equivalent education and experience
• Three or more years of senior administrative experience preferred
• Academic environment experience and university policy interpretation preferred
• Confidential decision-making and multiple-priority management experience
• Microsoft Office, Outlook Calendar, SharePoint, Adobe, WCMS3, Workday knowledge

Bring organized, diplomatic administration and confidential faculty support to Biology Administration at the University of Waterloo in Waterloo.