District Treasurer - Volunteer

District Treasurer

Join to apply for the District Treasurer role at Basingstoke West Scouts

The role requires good financial management skills but does not necessarily require a qualified accountant. We expect the role will take around 100 hours per year, including Trustee Board meetings and an AGM.

Ensuring the smooth financial running of the District allows us to continue to offer amazing opportunities to our young people and provide them with skills for life.

We are looking for an engaging and enthusiastic person to be part of our District Trustee Board.

Main Responsibilities

• Financial Management
  Oversee all financial transactions and maintain accurate records.
  Manage bank accounts.
  Supervise other sub committee accounts.
  Approve and process expenses and make payments in a timely manner.
  Make sure Gift Aid is being claimed.
• Budgeting
  Support the development of the annual budget with the District Board of Trustees.
  Monitor income and expenditure against the budget throughout the year.
• Reporting
  Prepare and present financial reports to the Trustee Board and at the Annual General Meeting.
  Prepare the Annual Statement of Accounts for independent examination and approval by the District Trustee Board and submit them to the Charity Commission.
• Compliance
  Ensure compliance with the Scout Association’s financial policies and relevant charity regulations.
  Administer the process of Independent Examination of the Annual Statement of Accounts in accordance with Policy, Organisation, and Rules.
• Support, Advice, and Oversight
  Provide support and oversight to other members of the District, including Scout Groups, Explorer Groups, Development Fund and Gang Show where required.
  Ensure that the District is financially able to function, has appropriate reserves, and accounting procedures and controls in place.
• Record Keeping
  Maintain detailed records of all financial transactions.
  Ensure that all financial reports, annual statements of account, and supporting documents are maintained accurately and in accordance with legal regulations.
  The current system used is Xero, knowledge of this tool would be of benefit but not essential.
• Meetings and Communication
  Attend Trustee Board meetings and provide updates on the financial status.
  Communicate financial matters effectively with other members of the District.
  Chair any finance working groups.
• Annual Tasks
  Prepare the annual accounts and arrange for their independent examination or audit.
  Present the annual financial report at the Annual General Meeting.
  Coordinate the collection of the annual UKHQ and District membership fees.
  Ensure that District assets are appropriately insured.