Part Time Admin Officer

Part Time Admin Officer – Ralph Allen School

Join us to support the school community as an efficient and proactive Office Manager, providing high‑quality administrative, financial, HR and operational support to the Headteacher, staff and Governors.

Job Details

• Salary:
  Grade 5
• Hours:
  
  15 hours per week, over three days (one Wednesday)
• Basis:
  Part Time
• Job type:
  Support Staff – Other
• Job category:
  Administration
• Date posted: 16/12/2025
• Job reference: PAT‑R390
• Start date:
  
  January 2026

Job Overview

Combe Down Primary School – Term time only. The successful candidate will be the first point of contact for visitors and parents, manage a wide range of administrative systems and support safeguarding, finance, HR and estates processes.

Key Responsibilities

• Provide effective secretarial and administrative support to the Headteacher, staff and Governors.
• Manage reception duties, including meeting and greeting visitors and handling telephone enquiries in line with safeguarding procedures.
• Support pupil administration including admissions, attendance, census returns and maintenance of the school MIS.
• Maintain and update the school website and manage pupil records, including transfers between schools.
• Provide governance administration support.

Finance and Operations

• Support school‑level finance processes including procurement, local income, trips, clubs, lettings and fundraising.
• Manage invoices, reconciliations, registers and local contracts/SLAs.
• Liaise with catering providers and manage parent payment systems.
• Support estates and health & safety administration, including lettings, emergency procedures, accident reporting and compliance tasks.

HR and Workforce Administration

• Support recruitment processes, including DBS checks, onboarding and personnel file administration.
• Maintain the Single Central Record (SCR).
• Process absence, return‑to‑work documentation and leaver administration.
• Support volunteer, work experience and governor compliance processes.

The Ideal Candidate

Essential

• A minimum of 5 GCSEs at Grade C/4 or above, including English.
• Experience in an administrative or similar role.
• Strong communication and interpersonal skills.
• Excellent organisational skills with the ability to manage multiple priorities.

Desirable

• Previous experience working in a school or educational setting.

Safeguarding

The Palladian Academy Trust is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to undertake an Enhanced DBS check and complete any relevant training provided by the Trust and/or school.

Additional Information

This role involves working in regulated activity and requires a high level of professionalism, confidentiality and attention to detail. The duties listed are not exhaustive, and the postholder may be asked to undertake additional responsibilities appropriate to the role.