Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

I’m currently working with a leading 5
* national house builder who are looking to add an Operations Administrator to their team in Bathgate. This is a fantastic opportunity to join a business that’s well established, highly successful, and committed to supporting career growth.

What’s on offer:

* Competitive salary & bonus scheme

* Healthcare, life cover & contributory pension

* Employee benefits platform (discounts, wellbeing support and more)

* The chance to join one of the UK’s most respected house builders with a reputation for quality and customer satisfaction

The role:

As Operations Administrator, you’ll support both the Commercial and Technical departments, ensuring smooth administration and coordination across the business.

Key responsibilities include:

Commercial

* Administering the tender process

* Managing subcontractor information and records

* Tracking insurances and maintaining accreditations

* Assisting QSs with subcontract payment processes

* Processing invoices, expenses, timesheets and updating trackers

Technical

* Raising purchase orders and managing invoices/fees

* Updating drawing registers and handling internal drawing enquiries

* Managing the Premier Guarantee platform and certifications

* Supporting procurement and attending meetings with minute taking/action updates

What we’re looking for:

* Previous experience in a property administration or construction environment

* Confident using COINS (or equivalent systems) – Bluebeam experience is an advantage

* Strong organisational, communication, and IT skills (Microsoft 365)

* Ability to manage a busy workload and remain calm under pressure