Office Management Coordinator

Office Management Coordinator

Final date to receive applications: 16 January 2026

Department: Office Management

Employment Type: Fixed Term Contract

Location: Cameron Mackintosh Ltd - Bedford Square

Purpose: The Office Management and IT team at CML oversee administrative processes, facilities, and IT support. They manage office logistics, coordinate resources, and maintain a productive environment for all employees. In addition to handling day‑to‑day operations, the team provides IT support, manages equipment, and ensures systems run efficiently.

The Office Management Coordinator at CML is responsible for delivering a wide range of office management duties, which also includes covering reception. You will provide hands‑on support to the Office Management team by coordinating building maintenance, health and safety compliance, and contractor schedules. The responsibilities of the role include managing office repairs, maintaining logs, overseeing cleaning and supplies, and supporting reception duties.

This role also involves organising office events and ensuring a safe, well‑functioning workplace. There will be an amount of manual labour (carrying boxes, crates, helping to move desks, drawer units, etc.).

As the Office Management team also provides IT support to the company, it is important to have a keen interest in IT, and a demonstrable knowledge of Word, Excel, and Outlook is essential.

To be successful in this role, you will be a self‑motivated individual who can prioritise and follow through with tasks from beginning to completion, with little supervision. You will use your initiative to take the next step toward task completion, implement new systems to increase efficiency, and think on your feet to expedite processes. You should be presentable, approachable, and punctual, with a keen eye for detail and a proactive approach to health and safety issues.

Additionally, you must be able to handle a varied workload, manage tasks effectively, and maintain a ‘can‑do’ attitude while being part of a team.

Please note that although we work in a musical theatre production company this role is within the office management department and has little involvement with the musical productions.

The hours are from 11:00am to 7:00pm Monday to Friday and the contract is fixed term for one year (with the possibility of extension and/or permanency).

• Support the Office Management Team with general office maintenance, including liaising with building maintenance companies, reporting, organising repair and following through to safe receipt of invoice.
• Active involvement in the upkeep of our Health and Safety policy throughout the building, dealing with day‑to‑day maintenance of CML Health and Safety administration, in conjunction with the Deputy Office & IT Manager.
• Working knowledge of H&S risk assessments, strategies, and procedures.
• Responsible for updating the building maintenance logs and risk assessments.
• Manage the daily upkeep/logging of issues around all offices and departments, noting for example faulty lamps, doors, carpets, slip hazards, etc., and liaising with contractors or others as necessary regarding resolutions.
• First point of contact for cleaning supervisor, dealing with any issues as they present.
• Responsible for ensuring all office contractors carry out their visits/responsibilities/tasks when due/upkeep of contractor calendar.
• Coordinate staff lunches, leaving parties and office functions.
• Printer and photocopier maintenance, ensuring all printing devices within the building are in full working order.
• Assist with weekly fire alarm tests and conduct them alone when necessary.
• Responsible for ordering office and kitchen supplies in a timely manner, organising pick‑up of recycling and secure shredding.
• Support reception duties, including covering the reception desk and general administrative duties – maintaining a clear area, answering the phone and dealing with general enquiries, data input and appointment making.
• Being hands‑on with other tasks as requested by teams.

• Must have demonstrable skills in Microsoft Office products, in particular, Outlook, PowerPoint,…