Business Support Administrator

Business Support Administrator

Role

Title:

Business Support Administrator

Reporting Line Manager:
Chief of Staff, AATL/eVessels

As a Business Support Administrator, you will provide high-level administrative and organisational support to the Chief of Staff and leadership team at Artemis Technologies. As a key member of the team, you will ensure smooth day-to-day operations by managing diaries, coordinating travel, and supporting meetings and events. The Business Support Administrator will be highly organised, detail-oriented, and adaptable, with a proactive approach and a strong desire to learn and grow within the organisation.

• Diary & Travel Management
  • Assist with scheduling and managing calendars across multiple time zones.
  • Book travel and accommodation in line with company policies.
  • Ensure itineraries and logistics are accurate and communicated clearly.
• Meeting & Event Support
  • Help schedule meetings and keep calendars up to date.
  • Prepare simple agendas and assist with follow-up actions.
  • Take clear notes during meetings and share minutes when needed.
  • Support team events and on-site visits, including arranging catering.
  • Book meeting rooms and check availability.
• Communication & Administration
  • Draft clear, professional emails and documents.
  • Act as a friendly, professional first point of contact for internal and external stakeholders.
  • Manage incoming and outgoing post, including registered mail.
• Reporting & Documentation
  • Update weekly deliverables and maintain digital display screens.
  • Assist with preparing presentations and basic reports.
  • Raise purchase quotes and purchase orders on the ERP system.
  • Complete expense reports accurately and on time.
• Operational Support
  • Monitor and replenish kitchen and office supplies.
  • Coordinate staff accommodation at Artemis apartments, liaising with cleaners and estate agents for maintenance.
  • Manage apartment keys and related logistics.
• Additional Responsibilities
  • Undertake any additional tasks as requested by your Line Manager or the Senior Leadership Team.
  • Due to the operational support required of this role it is expected that this is a full-time on-site role.

Education & Experience:

• Graduate or an administrator with a minimum of 3 years’ experience
• Comfortable using Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with travel booking and/or expense systems is desirable.

• Highly organised with strong attention to detail.
• Good written and verbal communication skills.
• Professional, discreet, and approachable.
• Able to work independently and manage multiple tasks.
• Willing to learn and grow in a fast-paced environment.

At Artemis Technologies, you will not just be starting a new job, you are joining a passionate team. Everything we do is driven by our purpose and mission: to decarbonise high‑speed maritime transport and lead the RACE towards a sustainable future. We CARE for our planet, and our people, who are helping us protect it, that includes you.

Our core values are:

• Accountable: You will be trusted to take ownership, face challenges head‑on, and contribute to meaningful solutions.
• Responsible: Integrity, honesty, and respect are at the core of how we work. You will be part of a team that supports each other, follows through, and always strives to do the right thing.
• Entrepreneurial: We think big, stay curious, and welcome new ideas. You will be encouraged to innovate, question the norm, and go the extra mile.
• Collaborative: You are joining a high‑energy, friendly team that believes in the power of working together. We build trust, lift each other up, and share success as one team.

Work is just one part of life here. We are proud to foster an inclusive culture where everyone can thrive, and have fun along the way. From team socials and wellness activities to events for you and your family, we make time to enjoy the journey, build real connections, and celebrate what matters most.

Artemis Technologies Ltd offers a competitive salary commensurate with the successful candidate’s experience, plus a comprehensive benefits package…