Development Administrator

We have revolutionised how we promote current job vacancies in theatre, dance and the performing arts in Northern Ireland. Now our member organisations can easily upload their available positions to the jobs section on our website.

This is an invaluable way for organisations to advertise their vacancies and fill the available positions with the best candidates, and also a fantastic resource for individual members to easily browse and apply for job opportunities.

The role is listed on our site for the theatre, dance and wider creative arts community in Northern Ireland.

• Minimum of 2 years’ experience in an administrative or office support role.
• Strong organisational skills and excellent attention to detail.
• Demonstrate experience in data entry, record keeping and maintaining systems and processes.
• Good IT skills, including Microsoft Office (Word, Excel and Outlook).
• Ability to manage multiple tasks and priorities within deadlines.
• Strong written and verbal communication skills.
• Ability to work collaboratively as part of a small team.
• Understanding of confidentiality, data protection and good record-keeping practice.

• Experience of working in fundraising, development, heritage, archives or the arts sector.
• Experience of using Spektrix or another CRM or database system.
• Experience supporting fundraising campaigns or donor activity.
• Experience supporting events, meetings or projects.
• Interest in theatre, heritage, archives or cultural history.

The Development Administrator provides essential administrative and operational support across the Lyric’s Development Department during a period of increased fundraising, heritage and campaign activity. Working closely with the Head of Development & Marketing, the Fundraising Manager and the Heritage Manager, the post holder will support fundraising, development, heritage and campaign delivery through accurate data management, administrative coordination and practical assistance.

• Provide administrative support across fundraising, development and campaign activity, including fundraising bodies, individual giving, trusts and foundations, corporate partnership and fundraising events.
• Provide dedicated administrative support to the Fund for the Future fundraising initiative
  , including coordinating meetings, diary management, agendas, papers, note-taking and follow-up actions.
• Maintain accurate donor and supporter records within Spektrix or other fundraising CRM systems, ensuring high standards of data quality, consistency and compliance.
• Support the establishment, review and ongoing use of fundraising records, systems and processes, including maintaining donor pipelines and contact histories.
• Assist with fundraising reporting by preparing data, summaries and schedules for internal, senior management and funder reporting.
• Support the administration of the Lyric+ Membership scheme, including data management and supporter communications.
• Liaise with the Finance team to support accurate recording, coding and reconciliation of fundraising income.
• Support the coordination and administration of fundraising events, donor cultivation activity, meetings and briefings, including guest lists, invitations, logistics, scheduling and follow-up.
• Provide administrative support for campaign, donor and partner meetings, including diary coordination, documentation and action tracking.
• Assist with the preparation of funding applications, donor materials, presentations and campaign documentation.
• Support procurement, supplier administration and project logistics in line with organisational processes.
• Maintain organised digital and physical filing systems for fundraising and campaign activity.

• Provide administrative and practical support to the Heritage Manager in the delivery of the 3-Year Heritage Project, including cataloguing support, data entry and record keeping.
• Support the updating and maintenance of heritage and production archives, including research and documentation.
• Assist with the administration of heritage events and public engagement activity.
• Support record keeping, reporting and evaluation requirements for The…