Conveyancing Secretary

Conveyancing Assistant/Secretary My client is a long and well-established law firm based in Belfast, who are well known for their attentive client and legal services. They are currently seeking a Conveyancing Assistant/Secretary to join their team. This is a Part-Time, Permanent Position (Fully Office Based).

Working hours:

Tuesday to Thursdays: 9am - 5pm (with a 1-hour lunch break) Can be flexible with days except Wednesday. Salary - dependent on experience

Job Role:

You will be responsible for all conveyancing administration, as well as liaising with clients/third parties, and supporting fee-earners.

Essential Criteria :
Previous experience in conveyancing support or legal secretarial work - preferably within a commercial property setting. Proficiency with Audio typing, Microsoft Office (Word, Excel, Outlook) and case management system. Ideally LEAP case management system. Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels. Ability to work as part of a team as well as your own initiative.

High level of attention to detail and accuracy. Exceptional organisational skills. Main

Duties and Responsibilities:

Order and monitor standard conveyancing searches. Open, update and close files; manage archiving and retrieval procedures. Audio type and track change documents such as contracts, leases etc. Transfer deeds, correspondence, and completion statements. Send title documents and Land Registry submissions. Assist with post-exchange tasks including SDLT returns, Land Registry applications, and completion arrangements. Serve as key point of contact by liaising with clients, solicitors, estate agents, mortgage lenders, and other stakeholders.

Provide general secretarial and administrative support: phone and email. inquiries, scheduling appointments, correspondence and file maintenance. Maintain accurate records in case management systems and ensure compliance with internal and professional standards. Any other duties as may be required.

Skills:

legal secretary part time legal secretary conveyancing secretary