Bid Co-ordinator - Public Sector Tenders

VANRATH are delighted to be assisting our client, a large organisation with the recruitmentof a Bid Co-ordinator to join their team based in Belfast.

• £30,000 - £35,000 salary
• Full-time hours Monday - Friday
• Hybrid working options

You’ll be joining a well-established organisation specialising in professional services across the UK and Ireland. With expert teams supporting clients through complex operational and administrative processes, this employer is known for reliability, high-quality service, and a commitment to continuous improvement.

• Experience in bid coordination, proposal support, project administration or similar
• Exceptional organisational skills and the ability to manage multiple deadlines
• Strong written communication and high attention to detail
• Proficient in MS Office (Word, Excel, PowerPoint)
• Able to work independently, proactively, and with discretion
• Calm under pressure with strong problem-solving skills
• Desirable: experience with public-sector tendering processes
• Desirable: third-level qualification in business, management, or project management

• Coordinate day-to-day bid activities, tracking tasks and timelines
• Organise bid team meetings, agendas, actions, and follow-ups
• Gather and organise content from stakeholders, SMEs, and partners
• Maintain templates, CVs, case studies, and version control
• Support compliance checks to ensure the bid meets tender requirements
• Prepare, format, proofread, and quality-check documentation ahead of submission
• Assist with submission uploads and maintain accurate audit trails