Project Co-Ordinator​/Executive Assistant

Position: Project Co-Ordinator / Executive Assistant
Location: Northern Ireland

Project Co-Ordinator / Executive Assistant Belfast (BT1) / Newry (BT34) Competitive DOE McKinty Associates are pleased to be working with a growing electrical contractor specialising in large scale industrial developments within Ireland and across Europe who have a requirement for an experienced Project Co-Ordinator / Executive Assistant to join their team. Reporting to the Managing Director and Financial Controller this position will be key in supporting the continuing growth of this business.

As a Project Co-Ordinator / Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of projects. Your primary responsibility will be to manage and coordinate the logistics of personnel to various project sites. Liaising with various stakeholders, including project managers, training providers, and transportation companies. You will need to be proactive in identifying and resolving any logistical issues that may arise, ensuring that projects are completed on time and within budget.

This position allows for hybrid working from one of several locations

Key responsibilities:

Planning and overseeing the onboarding and induction processes for new team members, ensuring that they are fully prepared and compliant with all necessary safety certifications and regulations. Manage and coordinate the logistics of personnel for our projects, including travel and accommodation arrangements for personnel. This includes ensuring that all rotations are scheduled appropriately and efficiently planned and executed. Ensure compliance with all necessary safety certifications and regulations.

Maintain up-to-date records of safety certifications. Manage the company fleet, including vehicle maintenance, taxation, and telematics monitoring. Management of cleaners and the monitoring and management of utilities at the houses where personnel are accommodated. Liaise with project managers, training providers, and personnel. Identify and resolve logistical issues to ensure timely project completion. General administrative tasks. Relevant ad hoc duties as required.

Essential eligibility criteria:

Experience with in the electrical or construction industry (Desirable) Computer literate - including strong Microsoft Excel, Word, Outlook and Microsoft Teams Strong organisational and communication skills. Ability to work under pressure and manage multiple tasks simultaneously. Proficiency in budget management and financial record keeping. Excellent communicator and able to build relationships and rapport Good numeracy aptitude and keen eye for detail Ability to multitask, manage deadlines and workload Applications for this role will be considered immediately with a view to placing the right individual ASAP, so please register your interest early.

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