Recreation Program & Event Technician, Kelsey Creek Farm

The City of Bellevue is seeking a Recreation Program & Event Technician to support programs, camps, and community events at Kelsey Creek Farm. This hands-on, public-facing position combines recreation programming, event coordination, marketing, and administrative support in a unique historic farm setting. The successful candidate will help create engaging experiences for children, teens, adults, and families while supporting the daily operations of a busy community facility.

We are looking for an organized, adaptable, and collaborative team member with strong communication skills, a commitment to excellent customer service, and an enthusiasm for connecting people with recreation, nature, and farm life.

Positions in this classification provide clerical and program support to recreation/community programs or program facilities. The incumbent provides direct one-on-one and group assistance to a diverse group of people, including children, teens, adults, parents, and organizations sponsoring programs or desiring to use the facilities. The Recreation Program & Event Technician maintains attendance records, participant forms, and other statistical information necessary for reporting and funding programs;

assists instructors during programs by aiding program participants; prepares facility for specific activities and cleans up after programs. The Recreation Program & Event Technician is expected to also provide general office support by answering the telephone and greeting the public, typing, filing, and doing basic record keeping.

This is a variable position with schedules that fluctuate based on program and operational needs. Work may include early mornings, days, evenings, weekends, and holidays. While hours are subject to change, the position typically works close to 40 hours per week during the summer season and the week leading up to major special events. During slower periods of the year, hours may be significantly reduced, potentially ranging from 0–28 hours per week.

Weekly schedules and hours vary considerably throughout the year based on seasonal programming, camps, special events, and operational demands.

Provides administrative, program, site, and special event support by

• Supporting recreation programs and camps by assisting with program preparation, activity schedules, participant communications, school tours, extended care, and program delivery. Helps create a safe, welcoming, and engaging environment for participants.
• Assisting with seasonal staff and volunteer coordination by supporting recruitment, onboarding, training, scheduling, daily assignments, and performance feedback, as assigned.
• Assisting with coordinating special event logistics for community events and activities, including vendor and activity coordination, permits, rentals, supplies, signage, volunteer recruitment, event setup and cleanup, and post-event evaluation.
• Supporting marketing and community outreach by preparing promotional materials, coordinating their distribution, assisting with website and social media updates, and communicating program and event information to the public.
• Building and maintaining community partnerships by communicating with vendors, sponsors, donors, local businesses, and community organizations to support programs and events.
• Providing program and event administrative support by processing registrations, payments, transfers, and withdrawals; maintaining participant records, maintaining calendars, preparing correspondence and reports, and tracking attendance, revenue, and other program data. Types a variety of material using a computer, copies, collates, and proofreads materials, writes routine letters and memos, files reports and participant information and other administrative information and communications.
• Providing excellent customer service by answering phones and inquiries, greeting visitors, assisting participants and families, resolving routine concerns, and referring questions to appropriate staff as needed.
• Preparing and maintaining program spaces by organizing supplies, purchasing and transporting materials, setting up and breaking down equipment, and maintaining clean, organized, and welcoming program areas.
• Supporting farm operations as needed by assisting with animal related activities, educational experiences, gardens, interactive spaces, and other farm and facility needs.
• Promoting a safe environment by recognizing and reporting hazards, following established safety procedures, responding…