Executive Assistant

Description About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The

Team

The Executive Assistant will serve as the primary administrative “quarterback” for assigned Managing Directors (MDs), ensuring proactive, high-quality execution of executive support, complex scheduling, account team coordination, Salesforce hygiene, and practice calendar management. The Executive Assistant (EA) partners closely with the Senior Executive Assistant (SEA) and delegates to/oversees the Administrative Assistant (AA) to deliver against service levels and operational standards.

This position is primarily in-office with remote flexibility (one day per week).

How you will contribute:
Executive Support

• Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time)
• Travel arrangements
• Timesheet and expense report review for policy compliance and accuracy

Meeting Operations

• Pre-read and presentation compilation and on-schedule delivery (internal / external meetings)
• Onsite meeting coordination

Business Development & Proposal Support

• Internal / external business development meeting scheduling and coordination (invites, agendas, materials, and logistics)
• Salesforce entry updates and maintenance
• Proposal administrative form(s) coordination with AA and Contracts Office
• Signature approval and coordination with Contracts Office
• White glove review of executive-ready pitches and proposals for printing
• Proposal debrief meeting scheduling and notes posting to Salesforce
• Sales Reporting for MD-led Contract Vehicles

Event Management

• Conference and team-building planning and execution
• Vendor management (contracts, SLAs, reconciliation, and closeout)

Collaboration and Communication

• Alignment on standards, Administrative SOPs, and SLA adherence
• Contribution to continuous improvement initiatives
• Clear tasking, work product review, and feedback to AA
• Coverage planning with AA for absences / peaks
• Early risk, delay, or conflict escalation with mitigation options

Travel Required:

• Limited travel may be required to AM office sites or events as required and approved by Senior Executive Assistant

Skills:

• Exceptional time management, prioritization, and organization skills
• Excellent verbal and written communication skills
• High integrity, professionalism, and ability to handle sensitive information with discretion and professionalism
• Strong attention to detail and ability to multitask in a fast-paced environment
• Strong writing and note-taking for professional and concise minutes and summaries
• Results-oriented mindset, with a focus on delivering high-quality outcomes and exceeding internal customer expectations
• Ability to manage multiple priorities in a fast-paced environment under tight deadlines
• Expertise in event planning and coordination
• Familiarity with onboarding and offboarding processes
• Advanced Outlook calendar orchestration; complex schedule triage
• Microsoft Office:
  Excel (reconciliations/reporting), PowerPoint (executive-ready materials), Word, Teams (collaboration)
• Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read-only/report pulling)
• Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution)
• Security and compliance awareness: PII handling, access controls, secure sharing

Qualificatio…